Purpose

The purpose of the Boy Scouts of America’s National Camp Accreditation Program (NCAP) is to help councils elevate camps to new levels of excellence in delivering Scouting’s promise to youth. Councils will engage in a rigorous review of camps and properties, continuous improvement, and correction or elimination of substandard practices.

The NCAP achieves this purpose through the following:

  • National camp standards
  • Application and Authorization to Operate review
  • Camp Strategic Analysis
  • Continuous Camp Improvement Program
  • Annual camp assessment process

Only camps that successfully complete all five aspects of the NCAP are BSA accredited camps.

You may direct questions about the National Camp Accreditation Program to ncap@scouting.org.

National Camp Standards

The BSA’s national camp standards are established to do the following:

  • Ensure that each camper and leader has a fun, high-quality program consistent with the BSA brand.
  • Ensure the health, safety, and well-being of every camper, leader, visitor, and staff member while participating in a BSA accredited camp.

The local council is responsible for maintaining the BSA’s national camp standards. The national camp standards are the foundation of the National Camp Accreditation Program, which assesses council and camp conformance with the requirements set forth in the national camp standards. The national camp standards consist of standards, which are mandatory when applicable, and recommended practices, which represent best practices recommended for all camps. All camps that are operated by a Boy Scouts of America council are required to meet the standards that fit the type of camp being operated.

2020 Standards will be released about December 20, 2019 

Download the 2019 Standards

Resources

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Changes to NCAP starting on January 1, 2020

The National Camp Accreditation Program (NCAP) will undergo several changes for the 2020 season. Every year there are changes to some of the NCAP Standards, but in 2020 a few other changes will affect councils and their camps and programs.

2020 NCAP changes include:

  • Reclassifying of camp types (see new classifications below)
  • All “Intent to Operate” submissions for Area-led assessments will be sent to Area Directors for approval and Long-term camps (formerly resident camps) are area-assessed.
  • All “Intent to Operate” submissions for council self-assessed camps and properties are sent to Scout Executives for Properties, day camps and family camps are council self-assessed.
  • Connecting “Intent to Operate” submissions with NCAP scoresheets with their registration This registration code is sent via email when the Intent to Operate is submitted and must be indicated on the NCAP scoresheet.

Camp classifications as of January 1, 2020

  • Camp Property: A camp property includes any and all properties which a BSA council exercises long-term control that is made available to BSA units or individuals for use in BSA-branded program activities.
  • Day Camp: A day camp is a council-organized program designed for Scouts for two or more days, under council-retained leadership, at an approved site with no overnight. The program may operate at the Tiger Scout, Cub Scout, Webelos Scout, Scouts BSA, Venturer, or Sea Scout level.
  • Family Camp : A family camp is a one time, council-approved one or two night camp at an approved site for Tiger Scouts, Cub Scouts and/or Webelos Scouts, Scouts BSA, Venturers and Sea Scouts and their families and that involve more than one unit where the council, or its agents, provides the staffing and may provide program and food service.
  • Long-Term Camp (formerly resident camp): A council-organized camp that is three nights or more that operates under council-retained leadership and can include static campsites, transient camp sites, high adventure or trekking programs or some combination thereof. These programs may operate at the Tiger Scout, Cub Scout, Webelos Scout, Scouts BSA, or Venturer level; but, Cub Scout, Scouts BSA and Venturing programs cannot be combined into a single camp experience.

Regardless of which classification a camp(s) falls under, all program standards apply to the programs they offer including aquatics, shooting sports, COPE, Trek etc. For example, if a camp hosts a COPE program at their facility but no overnight camping takes place, they would follow the applicable properties standards and the COPE standards. Or for example, if they offer overnight trekking programs, the camp would follow the long-term camp standards and the trek standards.

For a more detailed description of the classifications and other operational changes, click here.

 

2020 Intent to Operate

As part of the National Camp Accreditation Program (NCAP) process each and every camp must complete an Intent to Operate. 

If a camp does not complete the Intent to Operate, they do not meet the NCAP standards so please make certain that your camp does not become “non-compliant” because of missing paperwork.

Starting in 2020 the NCAP Camp Classifications have been changed.  Please review the changes here if you have any questions before filing your Intent to Operate. 

 

All Intent to Operates for summer programs operating in 2020 are due December 16, 2019

            Enter here to file a 2020 Intent to Operate for Camp Properties

            Enter here to file a 2020 Intent to Operate for Day Camps and Family Camps

            Enter here to file a 2020 Intent to Operate for Long-term Camps

 

 

Council Authorization of Camps

The NCAP’s multiyear authorization cycle begins with the council submitting an application to the region through the NCAP Committee. This process is designed to help a council review its program and property and realize the true impact it has on its operation. The application contains a description of each of the council’s camps for which it is seeking an Authorization to Operate. The council will use the Camp Facilities Evaluation Tool, an objective assessment of council camp facilities from a brand perspective, and the Council and Camp Sustainability Data Sheets that provide an objective assessment of the contribution of the camps, individually and collectively, to the council’s financial sustainability. The council will then develop a Continuous Camp Improvement Program to review the programs, staffing, attendance, finances, and facilities, and then develop a plan to improve and grow in all areas. 

The application requires a review and approval by the council’s executive committee or executive board so that everyone understands the impact of the camp on the council. After completion of the documents, the region’s NCAP team will review all documents and plans, and then authorize the council to operate the various facilities.

Camp Facilities Evaluation Tool

The evaluation of your facilities needs to be an ongoing process by a team from the council looking at every aspect of the camp and the program it offers. Evaluate the buildings to see if they are sound and can physically handle the wear and tear of the operations of the property. The team also needs to make certain that a building meets the needs of the program that is being offered. A building that doesn’t meet the program needs—and maybe hampers the program—isn’t a good fit for the camp.

Is the camp appealing to the people who come to it? When a parent or community member drives into the camp, do the buildings and grounds meet the BSA’s brand? Does the camp make them want to stay or does it make them want to take their child, turn around, and never come back? The BSA and your council have an image. Does this camp and its buildings meet the image that you are trying to project?

In the evaluation of the buildings and program areas, items to be considered by a team are:

  1. Is the building/program area in good physical shape (no structural problems)?
  2. Does the building/program area meet the BSA’s brand?
  3. Does the building/program area meet the program needs?
  4. Are the building’s maintenance needs covered?
  5. Are the grounds maintained, and do the buildings have a fresh coat of paint on them?
  6. Is the sign at the camp entrance inviting?

The council should use the following document at least every other year (if not every year) to assist in this process.

Camp Commissioner Training

The Camp Commissioner’s requirement changed starting on January 1, 2017. To be certified to be a Camp Commissioner you have to have one of the following:

  1. Have a current certification in the Resident Camp Administration section of National Camping School.
  2. Have a current certification in the Resident Camp Director section of National Camping School.
  3. Have a current certification in the Resident Camp Program Director section of National Camping School.
  4. Be a registered active (for at least 6 months) and trained commissioner in your council, have your Council Commissioner’s approval, and complete the Camp Commissioner training with your Camp Director or his/her designee.

Camp Staff Youth Protection Training

The BSA has created this facilitator-led syllabus with accompanying PowerPoint presentation for BSA camp directors and program directors to train camp staff members.  This course covers how to prevent, recognize, respond to, and report inappropriate youth-on-youth behavior.  

Understanding and Preventing Youth-on-Youth Abuse Training for Camp Staff, No. 430-149 replaces Camp Staff Youth Protection Training, No. 430-149 and meets the requirements of NCAP Standard SQ-402 B. 

Camp Chaplain

The Camp Chaplain’s requirement changed starting on January 1, 2017. Chaplains should be recognized as a qualified clergyman, seminarian, or layman by his or her own church body and is 21 years of age or older. We encourage chaplains to either complete the National Camping School section for Chaplains, or complete the training below so they understand the BSA and your camping program.

National Camping School

National Camping School is designed to help guide camp leadership to have successful strong programs in all Boy Scouts of America camping programs. See the link below for information on the upcoming schools that are scheduled and a description of the courses that will be offered. Students are signed up by their council leadership. 

  • Download the National Camping School Brochure here

Continuous Camp Improvement Program

The Continuous Camp Improvement Program provides camps the opportunity to review the program, facilities, finances, and staffing, then develop a process for improvements. In this document, the council commits to conduct an Annual Camp Continuous Improvement process, for each camp, which minimally:

  • Utilizes the feedback obtained from the previous year’s camp evaluations.
  • Involves council operating committees and camp management in the review, SWOT analysis, and prioritization/selection of at least three areas to be addressed for each camp.
  • Annually, creates specific, measurable, SMART goals with timelines and implementation steps for each of the areas to be improved. (Continuous improvement goals should include the following: program, communications, facilities, finances, staff, attendees/participation.)
  • Includes the desired CFET goal to be achieved within the proposed authorization term (five years) for each property and improvement goals for any camp facilities currently rated as fair (D) or poor (F), needing to be brought up to acceptable levels.
  • Provides a written overview of the process goals and results to the assessment team as part of the annual Declaration of Readiness and subsequently discusses the process and progress during each assessment.

The council includes an updated progress summary of each year’s CCI goals as part of its next NCAP application process.  

Camp Health and Safety Information

The Health and Safety Support Committee has recently released or updated several resources to help your council and camp meet or exceed camp and regulatory standards. All of these can be found on the Scouting Safely Web page in the Guidelines/Policies/Model Plans section.

Annual Assessment Program

All BSA accredited camps undergo an annual assessment process. Resident, trek, and specialty-adventure and high-adventure camps go through a third-party assessment process coordinated by the responsible BSA area. Day camps and family camping programs are subject to a thorough self-assessment annually and are reviewed during the application and Authorization to Operate process. Based on the results of the annual review, each BSA camp—regardless of type—will receive an individualized accreditation decision. Accreditation is the mark that the camp program provides a fun, high-quality, and safe program consistent with what the public expects of Scouting. 

There are two types of assessments:

Self-Assessments – Conducted by the Council for Day Camps, Family Camps and Properties

Area Led Assessments – Conducted for all other camps and led by the Area NCAP team

The Scoresheet itself has changed and we have converted to a new program.  It is a web-based program that can be done on a computer, tablet or your phone.  The questions have stayed the same as before, but the actual program is different – you must have access to the internet to make this work and you need to complete it in one sitting.

The program is designed to automatically send the results to the required people and will ask you at the end of the scoresheet for your email address and the camp director’s email address so that you both also get a copy of the report.  Those receiving copies are:  Region NCAP Assessment Chair, Area Assessment Chair, Scout Executive, and the National NCAP Team.  We then ask that the Assessment Team Leader make a PDF copy once you are done and send it to the Camp Director for their files.

To look at the scoresheet and to practice, if you desire, go to: Scoresheet Practice.  In the practice scoresheet the emails will not go out to various people

 

To do the official scoresheet for a camp, go to: Official Scoresheet 

This is an optional item that can be used as a leave behind at the camp so they know exactly what will be entered on the Official Scoresheet 

Leave behind document – to cover until scoresheet is completed – 

 

Training Resources

The BSA has prepared several materials to assist councils and camps in understanding and implementing the National Camp Accreditation Program. Please refer to the resources below:

Additional Resources

NCAP Circulars

The National Council periodically issues NCAP Circulars to provide authoritative guidance to councils, areas, and regions in implementing the program. 

Please direct any questions about the National Camp Accreditation Program to ncap@scouting.or