Short Term Camp

What is a Short-Term Camp?

A short-term camp is any council-organized overnight camping program, whether one-time or continuing, that is one, two or three nights in length where the council or its agents provide the staffing and may provide program and food services, and includes camps conducted off council properties. National training courses are subject to the short-term camp requirements, regardless of format or duration. (See NCAP standard SA-001)

Webinar discussion

Understanding and Implementing the Short-Term Camp NCAP Classification – View this webinar for an introduction to the NCAP Short-term camp classification explaining the why, what and how this new classification will be implemented in camps beginning Jan 1, 2021. – Recorded October 22-2020

Short-Term Camp Administrator Job Description: Each short-term camp must have a short-term camp administrator. This person is responsible for ensuring that the planned camp complies with the NCAP Short-term Camp Standards. This means walking the property to ensure that it is appropriate for the event; ensuring that paperwork is filed and any written BSA approvals are completed and obtained through the council; confirms facilities and program are safe and in good order before starting operation; and that appropriate health, safety and sanitation provisions are made. This individual also ensures that all activities at the short-term camp comply with the applicable BSA National Camp Standards.

Pre-Qualifications: The short-term camp administrator must be a registered Scouter who holds either a current National Camping School short-term camp administrator certification issued by the BSA or holds a resident camp director certificate from BSA National Camping School. Refer to NCAP Standard SQ-403.

Short-Term Camp Administrator
National Camping School Certification Options

Each short-term camp is administered by a short-term camp administrator. This National Camping School course may be conducted at the council level with host site approval or participants can participate in National Council facilitated courses.

Councils should determine if they intend to host the course locally with national approval or utilize one of the nationally facilitated courses.

The Short-term camp administrator certification will be valid for 2 years from the course date.

In order to serve as a Short-term camp administrator a current certification is required. Those who have a certification that is set to expire may choose to attend the National Council facilitated recertification course prior to their certification expiration date or choose to attend the full course again. Recertification will be valid for 2 years from the course date.

Local Council Facilitated Short-Term Camp Administrator Courses

Councils can apply to host the course (NOTE: Host council fee of $150 is collected with application). In order to qualify to host the course, the council will need to provide the name of the qualified trainer. A trainer qualifies if they hold a current certification in Resident Camp Director from National Camping School.

If approved councils will be authorized to offer the training multiple times over a one-year period.

Once the councils completes a course the council will submit a roster as well as $65 per person National Camping School fee to the National Council. Once the roster and payment are received the participants will receive a National Camping School participant patch and a pocket certification card. Local councils should also update individual training records to include training code CS99.

To apply to become a host council for Short-term camp administrator training, click the registration button below.

National Council Facilitated Short-Term Camp Administrator Courses - (Online)

Short-Term Camp Administrator National Camping School Online courses are facilitated through the National Service Center. The training will consist of several modules designed to prepare the participant to manage the short-term camp from planning and program development to staff recruitment to assessment.

Upon registration for one of these courses, participants will receive a link to log into the training room.

First Time Certification Courses ($75): This training is for individuals who have not previously been certified as short-term camp administrators or those whose training has expired beyond 60 days. Training will last about 8.5 hours with interactions and discussions designed to help meet the needs of the participants while conveying the strategies to serve in this role. Course materials will be made available electronically.

November 16, 2024 – 9 AM Central Time
December 14, 2024 – 9 AM Central Time
January 11, 2025 – 9 AM Central Time
February 11 & 13, February 18 & 20, 2025 – 7 PM Central Time
(Must attend all four sessions to be certified. Each session is 2 hours long)
March 22, 2025 – 9 AM Central Time
April 26, 2025 – 9 AM Central Time
May 17, 2025 – 9 AM Central Time

Keep watching here for additional courses to be added.

Recertification Courses ($65): Individuals who have previously completed Short-Term Camp administrator training may be eligible for recertification. Your short-term camp administrator training cannot be expired for over 60 days. Please refer to the certification card you were issued to determine when your training expires or email NCS@Scouting.org for confirmation. Short-term Camp Administrator recertification training is approximately 4 hours.

November 16, 2024 – 9 AM Central Time
December 14, 2024 – 9 AM Central Time
January 11, 2025 – 9 AM Central Time
February 11 & 13, 2025 – 7 PM Central Time
(Must attend both sessions to be certified. Each session is 2 hours long)
March 22, 2025 – 9 AM Central Time
April 26, 2025 – 9 AM Central Time
May 17, 2025 – 9 AM Central Time

Keep watching here for additional courses to be added.