What is a Short-Term Camp?
Effective January 1, 2021
A short-term camp is any council-organized overnight camping program, whether one-time or continuing, that is one, two or three nights in length where the council or its agents provide the staffing and may provide program and food services, and includes camps conducted off council properties. National training courses are subject to the short-term camp requirements, regardless of format or duration.
Understanding and Implementing the Short-Term Camp NCAP Classification – View this webinar for an introduction to the NCAP Short-term camp classification explaining the why, what and how this new classification will be implemented in camps beginning Jan 1, 2021. – Recorded October 22-2020
Short-Term Camp Administrator Job Description: Each short-term camp must have a short-term camp administrator. This person is responsible for ensuring that the planned camp complies with the NCAP Short-term Camp Standards. This means walking the property to ensure that it is appropriate for the event; ensuring that paperwork is filed and any written BSA approvals are completed and obtained through the council; confirms facilities and program are safe and in good order before starting operation; and that appropriate health, safety and sanitation provisions are made. This individual also ensures that all activities at the short-term camp comply with the applicable BSA National Camp Standards.
Pre-Qualifications: The short-term camp administrator must be a registered Scouter who holds either a current NCAP short-term camp administrator certification issued by the BSA or holds a resident camp director certificate from BSA National Camping School. Refer to NCAP Standard SQ-403.
Short-Term Camp Administrator
National Camping School Certification Options
Each short-term camp is administered by a short-term camp administrator. This National Camping School course may be conducted at the council level with host site approval or participants can participate in National Council facilitated courses.
Councils should determine if they intend to host the course locally with national approval or utilize one of the nationally facilitated courses.
The Short-term camp administrator certification will be valid for 2 years from the course date.
Local Council Facilitated Short-Term Camp Administrator Courses
Councils can apply to host the course (NOTE: Host council fee of $100 is collected with application). In order to qualify to host the course, the council will need to provide the name of the qualified trainer. A trainer qualifies if they hold a current certification in Resident Camp Director or Resident Camp Administration from National Camping School.
If approved councils will be authorized to offer the training multiple times over a one-year period.
Once the councils completes a course the council will submit a roster as well as $55 per person National Camping School fee to the National Council. Once the roster and payment are received the participants will receive a National Camping School participant patch and a pocket certification card. Local councils should also update individual training records on Scoutnet to include training code CS99.
National Council Facilitated Short-Term Camp Administrator Courses - (Online)
Upon registration for one of these courses, participants will receive a link to log into the training room.
- July 31, 2021 – 9 AM Central Time
- August 17, 19, 24, 26, 2021, 7 PM Central (weeknight course, four nights – participants must attend all four sessions to complete the course)
- August 21, 2021 – 9 AM Central Time
Keep watching here for additional courses to be added.
The National Camp Accreditation Program (NCAP) and Short-term Camp
The National Camp Accreditation Program applies to short-term camps. For a list of applicable standards click one of the following links:
- 2021 Short-Term Camp Standards at a Glance
- 2021 National Camp Accreditation Standards
- To purchase a hard copy of the 2021 NCAP Standards click here
- NCAP Site Appraisal Form
- NCAP Local Council Authorization and Assessment Declaration Form
- NCAP Short-Term Camp Planning Flowchart – 2021 – A decision tree to help in planning for short-term camp and meeting the NCAP standards.
Short-term Camp Resources
All Camp Types and Events COVID Decision Guide Template – A decision guideline for councils considering operating camps in a COVID environment.
Camp Health Officer Training for Day Camps and Short Term Camps – link to the camp health officer training (SQ – 405)
NCS Ceremonies and Campfire Guidance – Guidance for Camp Ceremonies and Campfire skits for camps.
Short-Term Camp NCAP FAQ (as of 12/1/2020)