Unit Service Plan and Commissioner Tools

Commissioner Unit Service Plan

Video Training Modules

  • Collaborative Assessment for the Unit Key 3Describes to the unit Key 3 the process involved with the collaborative assessment creation, steps, and procedures. It should be reviewed by commissioners and unit Key 3 prior to beginning the Collaborative Detailed Assessment process.

The Video Training Modules are now in the Learning Management System found at this link

This is found on the home page when logging into my.scouting.org.

Additional Commissioner Tools Training Resources

Commissioner Tools Virtual Forum (August 13, 2015)—Why All the Changes?/Unit Service Plan

Commissioner Tools

Commissioner Tools is a new tool available on the new my.Scouting Tools. It’s intended to help commissioners better perform (not change) current functions by improving efficiency and easy access of information. A few examples of what can be done in Commissioner Tools:

  • Assign commissioners to units.
  • Record contacts.  A commissioner is most effective through frequent contact with their units so they can build a friendly and trusting relationship.
  • Roundtable administrations.  Plan, record attendance, and monitor effectiveness.
  • Conduct assessments to help a unit improve. In concert with the Unit Service Plan and Journey to Excellence (JTE), the tool provides the ability to record the results and build action plans that may access and incorporate district, council, and other resources beyond the unit.
  • Monitor a unit's progress. Access unit information.

Not all functionality will be available in the initial release of Commissioner Tools, and we will continue to add enhancements based upon your input. 

Before councils can start using Commissioner Tools, there are several documents and forms that must be reviewed and completed to ensure a successful transition to the new tool: 

Updates to Commissioner Tools

Monthly Commissioner Tools Reports

The following reports are generated monthly, summarizing the contact activity from Commissioner Tools by district within councils. At the end of the report, the Areas are summarized and then the Regions.

Forms

Commissioner Assessment Forms

The forms below are blank detailed assessment forms taken from Commissioner Tools. These may be used as paper information capture sheets if a commissioner does not want to work on the computer live while contacting a unit. Alternatively, they may be used by a commissioner who does not have access to a computer, and a “commissioner friend” will enter the information. They may also be used when collaborating with a unit to complete the assessment of a unit’s strengths and needs.

Crew Detailed Assessment Blank Form

Pack Detailed Assessment Blank Form


Ship Detailed Assessment Blank Form

Team Detailed Assessment Blank Form

Troop Detailed Assessment Blank Form

Unit Assessment Forms

The forms below are blank assessment forms taken from Commissioner Tools. These may be given to a unit leader to complete prior to the Collaborative Assessment being completed by the unit Key 3 and the unit commissioner. Ideally, the unit should complete these within my.scouting.org when they are sent to them by the commissioner; however, they may be used a worksheet prior to entry in my.scouting.org. They may also be used when collaborating with a unit to complete the assessment of a unit’s strengths and needs.

Crew Assessment Blank Form

Pack Assessment Blank Form

Ship Assessment Blank Form

Team Assessment Blank Form

Troop Assessment Blank Form

Assessment Exercises

The Unit Assessment Exercises are designed as a training tool for commissioners. District and council commissioners may wish to use them with their staff. They provide a scenario and an exercise for assessing a unit.

They are aligned with the 2015 JTE criteria.

The idea is that a group can use a packet to do both a simple and a detailed assessment, with the detailed assessment including the components of the Unit Service Plan. The “Unit Service Plan” form (last page of each packet) is wider and shaded grey. This format will enable the presenter to make the point that Detailed Assessment in Commissioner Tools actually supports both a detailed assessment (separate scoring of each element of Planning and Budget, Membership, Program, and Volunteer Leadership) and an “intermediate assessment” (scoring of only each objective category). This will help demonstrate the flexibility that Commissioner Tools provides, and to get folks thinking about options.

Pack Assessment Exercise

Crew Assessment Exercise

Team Assessment Exercise

Troop Assessment Exercise

Monthly Commissioner Tools Reports Archive