The Boy Scouts of America offers on online application process for youth and adults that can be completed from start to finish without a single piece of paper changing hands. This allows prospective members and leaders to register and pay in a way that’s convenient for them, and it creates a more efficient and user-friendly registration experience for units, districts, and councils.
Use these resources to help you manage online registration for your unit or council.
Units
Unit Guidebook
In addition to the video tutorials found here, the comprehensive Online Registration Unit Guidebook provides directions on how to set up and use the online registration system.
Volunteer Roles
Access to information, the ability to take action within the system, and the receipt of notifications is granted based upon your registered volunteer role and your associated email address. Learn more about the volunteer roles that have permissions in the online registration system and the actions each can take:
System configurations allow you to personalize the experience for those applying to your unit and to provide up-to-date information about your unit.
Getting Started
Step 1: Review and update (or create) your my.Scouting profile and security questions.
Learn more about Google Sign in or Apple ID to log in to my.scouting.
Step 2: Set Up Your BeAScout Unit Pin. This action needs to be taken by the Committee Chair, the Chartered Organization Representative, or the unit leader. The BeAScout unit pin allows prospective members to find you online and apply to your unit.
Step 3: Configuring Online Registration. This action needs to be taken by the Committee Chair or the Chartered Organization Representative. These configurations allow you to customize the experience with setting such as an automated Welcome email with a personalized message from your unit.
Step 4: Using Position Manager to update registered adult positions. Position Manager allows the Chartered Organization Representative (COR) or the COR delegate to electronically change the registered positions for adult leaders within the same unit. Position Manager Job Aid
Step 5: Assigning Functional Roles in Position Manager. Functional roles that can take action in Online Registration include the COR Delegate, the Key 3 Delegate, and the Registration Inquiry role. The COR Delegate can only be appointed by the Chartered Organization Representative. All other functional roles can be assigned by the Key 3 or their delegates.
Invitation Manager
Invitation Manger is your leads resource tool. This is where any inquiries from BeAScout will come in and await your response. You can also add leads manually during joining events or from names provided by unit members and send invitations to join that include a link to your unit’s application. There is also a URL and QR code specific to your unit that can be downloaded from this tool to use in your unit’s recruitment efforts.
Application Manager
Application Manager is the place where you review and take action on applications that are submitted by families. Most families expect a response within 24 hours of submitting an application.
Notifications and Reports
When you have actions to take in either Invitation Manager or Application Manager you will receive email and in-tool notifications. You can also use reports to track actions that have been taken in the system and who had joined through the system.