Portfolio Table of Contents

Table of Contents
Council Endowment Management Portfolio

Management Strategies – Folder B

• Council Endowment Planning: Structure and Components – This power point, file B-1, introduces basic council finance issues, endowment- planning responsibilities, endowment principles, fund coordination, funding the council’s goals, the National BSA Foundation, BSA Asset Management, and honoring donors. Portions of this presentation are taken from the College of Commissioner Science course on council finance and from Scouting America’s Local Council Donor Cultivation Guide.
• Building a Council Endowment Committee – The presentation, file B-2, covers membership criteria for the chair and committee members, committee responsibilities, professional and volunteer resources, general principles for addressing potential donors, and using private and Scouting financial institutions. A portion of this presentation comes from Scouting America’s Local Council Donor Cultivation Guide.
• Endowment Administration: Managing the Details – This power point, file B-3, identifies the needs of council professional staff support, record keeping, preparing a donor portfolio, and follow-up practices for donors.
• Selecting a Fund Manager for Council Endowment Funds – This power point, file B-4, outlines the basic fund manager choices and the pre-conditions of councils to choose the best choice based upon a council’s strengths and weaknesses.
• Sample of an Investment Policy Statement – File B-5 provides a prototype for a council finance/endowment committee to follow if the council chooses to have a fund manage the council’s endowment funds.

Endowment Funding – Folder C

• Endowment Fund Alternatives – This power point, file C-1, identifies the various types of endowment funds that a donor may wish to establish for the benefit of one’s council.
• Donor Advised Funds – Power point file C-2 will educate you as to how a donor advised fund is structured as a charitable financial instrument.
• Non-Cash Contributions – File C-3 is a power point presentation to show how donors can best use these types of contributions.

Financial Analysis of Endowments – Folder D

• Sample 5-Year Council Budget Plan – Excel file D-1 is to help councils facilitate their expenditures in relation to projected cash flows. Councils should consider adopting this document to monitor their fiscal status and to use it as the basis for estimating endowment performance.
• Council Endowment-Investment Quarterly Report Form – Excel file D-2 is a program which enables the endowment administrator to enter quarterly contributions and distributions (withdrawals), beginning-of-the-year values, and end-of-quarter values for each of its endowment/investment funds. Summary results are provided for each fund and the total endowment/investment portfolio.
• Endowment Distribution (Withdrawal) Rate Management – This power point, file D-3, presents the issues surrounding withdrawal rates and the types that a council may decide to adopt. An Excel program is provided so that you can experiment with various net earning rates, withdrawal rates, and cost-of-living adjustments.
• Distribution (Withdrawal) Rate Analysis – This Excel file, file D-4, enables you to experiment with withdrawal rates as to the consequences created by an endowment fund’s present value, annual net earning rate, a withdrawal rate, and the inflation rate for present value. You may change each of these values that are suitable to your current situation. Two programs are offered so that you can compare how one of your funds is currently performing to how you might alter that fund with another withdrawal rate and other modifications.

Case Study Scenarios – Folder E

• Case Study Scenarios – The scenarios in Folder E illustrate various types of endowments with combinations of restrictions and designations to accomplish particular or general aims. The financial analysis results illustrate the use of the Distribution (Withdrawal) rate Excel file D-4 to understand how well these endowments will perform or should be modified to achieve specific ends for their council’s benefit.

Donor Cultivation – Folder F

• Basic Principles of Fundraising – Power point presentation file F-1 is a helpful introduction to any new volunteer involved in a council’s endowment efforts.
• The Art of Listening – Power point presentation file F-2 has been used in the College of Commissioner Science to train commissioners to work with unit committees. The lessons to be learned there are the same for an endowment committee member communicating with a potential donor.
• Council Endowment Website: Making Matters Simple for Donors – The power point presentation, file F-3, identifies the key council contacts that should be maintained, payment portal issues, types of financial gifts, donor recognition, and webpage improvement tips.
• James E. West Fillable Pdf File – File F-4 provides an accessible pdf file for Scouters who wish to apply for the James E. West Award and to make their donations.

Legal Instruments – Folder G

• Wills, Trusts, and Gifts – A power point, file G-1, describing how trusts and wills relate to gifts involving IRAs, donor advised funds, and non-cash contributions.
• Wills and Trusts – File G-2 provides definitions of basic types of wills and trusts are provided as well as who needs such instruments and why.

Council Endowment Administration – Folder H

• Endowment Accounting: Strategic Classification for Fund Identification – This power point presentation, file H-1, summarizes the main element for proper endowment classification and is a tutorial for the main points provided in the manual below.
• Council Endowment Accounting Manual: A Scouting Best Practice – This manual, file H-2, provides detailed explanations of essential elements for endowment classification and accounting. Major topics include endowment investment and reporting.
• Endowment Grid – Excel file H-3 used for the proper tracing activity associated with all of a Council’s individual endowments. It is an essential element of the accounting manual and is provided in a downloadable format for those Councils choosing to adapt it to their own needs.
• Initiating a Council Endowment Fund – This power point, file H-4, outlines the steps a Council needs to take to establish a new endowment fund.
• Council Donor Agreement – Document file H-5 is a contractual agreement between the donor and the council as to how the donated endowment will be provided, administered, and executed.
• Council Endowment Register Form – Document file H-6 is used to provide essential information about every Council endowment and is provided in a fillable pdf format.
• Council Unliquidated Bequest Register Form – Document file H-7 can be used a Council to identify planned giving arrangements that include the Council as a beneficiary. It is available here in a fillable pdf format.

National BSA Foundation (NBSAF) – Folder I

NBSAF Endowment Administration – Folder I provides the steps for initiating a NBASF endowment, administrative forms to be completed, and the continued protection of that endowment.

1. Planned Giving Overview – File I-1a illustrates how the Foundation can help donors with planned giving guiding a planned estate and charitable giving in a way benefits the donors and Scouting. There are several ways one can make planned gifts and have income and tax benefits.
2. Current Investment Guidelines – File I-1b outlines the Foundation’s policies for investment philosophy, asset allocations, performance objectives, and other financial criterion.
3. Gift Policy Procedures – File I-1c outlines responsibilities to donors, acceptable gift assets, as well as acceptable gift structures and gift vehicles.
4. Protecting Donor Endowments – File I-1d is a power point presentation clarifying the relationships of donors to the National BSA Foundation and how their endowments are protected with council withdrawals.
5. Initiating a NBSAF Endowment Fund – Power point file I-1e outlines the steps that NBSAF takes to enable a donor to establish an endowment fund.

• Types of Gifts – The contents of Folder 1-2 provide comprehensive information about NBSAF’s recommendations, guidelines, and types of gifts supported by the Foundation.

1. Outright Gifts – File I-2a discusses gifts involving cash, stocks, tangible property gifts/gifts in kind, homes/land/farms, bargain-sales/sales of land, life estate gifts, and IRA charitable rollovers.
2. Income Producing Gifts – File I-2b, will inform you about charitable gift annuities, charitable remainder trusts, and charitable lead trusts (grantor and family).
3. Bequests and Revocable Gifts – File I-2c provides an introduction to wills and bequests, life insurance, IRAs and retirement plans, bank or brokerage accounts, and non-charitable tax planning (annual exclusion, lifetime exemption, marital deductions, and charitable estate deductions).
4. NBSAF Donor Advised Fund Prospectus – Pdf file I-2d describes the advantages for a donor using a donor advised fund that can be given to a potential donor.

• Fund Transfer Forms and Fee Notification – Folder I-3 provides the key forms for donors to make donations and be award of initial endowment formation fees.

1. NBSAF Gift Transfer Form – File I-3a provides the information necessary for a donor to have electronic transfers of stock, mailing of stock certificates and/or cash, electronic transfers of cash/sales proceeds from cash, and other financial  holdings to be donated. I have included the 2022 updated version in which transfers are done with Charles Schwab.
2. Gift Transfer Instructions – File I-2b provides instructions for: 1) mailing checks; 2) electronic transfer of cash/sales proceeds from stock; and 3) electronic transfer of stock (broker to broker).
3. NBSAF Gift and Maintenance Fees – File I-3c identifies initial gift fees and annual fees to maintain endowment accounts.

BSA Asset Management (BSAAM) – Folder J

• BSA Asset Management Administration – Power point file J-1 illustrates how BSAAM is organized as a fund manager for the BSA to aid councils and the BSA Foundation.
• BSAAM Management Policies – File J-2 provides the basic economic information essential for understanding what resources are needed to establish a BSAAM account.
• Stock Transfer Authorization Form – File J-3 provides the essential information a donor will need to have and to process in order to make a stock transfer to BSAAM that is not associated with the BSA Foundation.
• BSAAM Contribution/Distribution Form – File J-4 is a form enabling a council to process a cash donation or to make a withdrawal from a BSAAM council account.
• BSAAM Promotional Brochure – File J-5 is for public distribution which outlines BSAAM’s general purpose and activities.