Role: World Scout Jamboree Head of Contingent
Pillar: Events
Length of Role: 2.5 years
Application Deadline: February 16th, 2025
Description:
Scouting America seeks an experienced and resolute leader to serve as Head of Contingent (HOC) for the USA delegation to the 26th World Scout Jamboree (WSJ) in Poland from July 30 to August 8, 2027. The WSJ is a unique international event, uniting approximately 35,000 Scouts from around the globe for an unforgettable experience of global friendship, personal growth, and cultural exchange. The HOC plays a vital role in recruiting, organizing, and leading the USA Contingent, ensuring a safe, exciting, and meaningful International Scouting experience for all youth and adult members. This position demands strategic leadership, organizational expertise, financial oversight, and a deep commitment to Scouting America’s mission.
Scouting America invites expressions of interest from qualified and enthusiastic individuals eager to embrace this extraordinary leadership opportunity.
Key Responsibilities:
- Oversee the USA Contingent’s planning, budgeting, execution, and reporting
- Assemble and manage the Contingent Management Team (CMT), ensuring smooth operations
- Represent the USA Contingent at international meetings and collaborate with the WSJ Organizing Team
- Ensure the safety and well-being of all USA participants while fostering a vibrant and inclusive Jamboree experience
- Promote the WSJ across Scouting America to encourage broad participation and engagement
- The full position description is available at: HOC position description
How to apply:
Interested candidates must submit their Statement of Interest and curriculum vitae / resume via the official Scouting America – 2027 WSJ HOC Interest Form
Open Call Timeline:
- Expressions of interest are due by February 16, 2025
- Selection Process: A panel will review expressions of interest, contact selected candidates for interviews, and present finalists for approval
- Please note: Submitting an expression of interest does not guarantee an interview. Applicants will be notified of their consideration and next steps if applicable. If not selected for the HOC role, please consider applying for Contingent Management Team (CMT), Unit Leadership roles and International Service Team (IST). An OPEN CALL for CMT and Unit Leaders will be announced this spring, and registration for IST will open in 2025
Personal Financial Commitment:
The HOC will cover personal expenses related to this role, including transportation, lodging, and registration fees for the WSJ and three required on-site HOC meetings in Poland before the WSJ.
Time expectation:
This role requires a considerable time commitment from March 2025 through administrative closeout in Fall 2027. In addition to the WSJ and pre-WSJ meetings, this includes regular participation in monthly (at minimum) CMT Zoom meetings, International Committee Executive
Committee (IC ExCom) Zoom calls, and other preparatory activities.
Next Steps in International Scouting:
Are you interested in International Scouting but not ready for the HOC role? Scouting America encourages all members to explore opportunities and prepare for future leadership by attending the Philmont Training Course (PTC). For information and registration links, visit https://www.philmontscoutranch.org/ptc/ptc-conferences.
The World Scout Jamboree is like no other Scouting event, leaving a lifelong impact on the youth and adults who participate. This is your opportunity to lead the USA Contingent on this incredible journey. Thank you for your dedication to Scouting – locally, nationally, and globally!
For more information, please contact usa.cmtduty@gmail.com.
Role: International Credentialing Volunteer Lead
Pillar: Administration
Length of Role: 1 year, opportunity for renewal
Application Deadline: March 1st, 2025
Description:
The Administration Pillar of the International Committee is responsible for supporting the Scouting America International Committee efforts to engage Scouts in World Scouting. The Administration team is seeking a credentialing volunteer lead to assist with reviewing and approving Scouting credentials, creating necessary documentation, and ensuring a smooth and efficient process. The ideal candidate is detail-oriented, proactive, and able to work independently, maintaining positive interactions with volunteers and other team members.
The Credentialing Volunteer Lead is an important part of the Administration team and will work closely with the Deputy Vice Chair of Administration, and members of the International Committee. Credentialing Volunteer Lead will assist with:
Expected Tasks:
- Approve and create travel credentials in line with organizational policies and standards
- Engage positively with volunteers, providing clear communication and assistance regarding travel-related inquiries
- Track, organize, and maintain accurate records of received travel requests and related information
- Prepare and distribute International Letters of Introduction (ILI) and World Organization of the Scout Movement (WOSM) ILI Passports supporting approved travel for the organization
- Ensure rapid turnaround of travel approvals and documentation to meet organizational timelines
- Perform duties with minimal supervision, demonstrating initiative and accountability
Successful candidates will have skills and experience in:
- Strong organizational and time management skills
- Excellent interpersonal and communication abilities
- Detail-oriented with the ability to manage multiple tasks effectively
- Proficient in basic office software (e.g., Microsoft Word, Excel; experience with tools such as Google Docs, Gmail, and project management applications are an additional advantage) and comfortable with digital tools
- Previous experience in administrative roles or volunteer organizations is a plus
- Collection and coordination of information from various sources
- Ability to meet time-sensitive deadlines and maintain confidentiality in handling records
Time expectation:
Volunteers will be expected to commit roughly 4-6 hours/week during the spring and summer to perform tasks and provide status updates, attend monthly virtual meetings, and one in-person meeting a year.
How to apply:
Registered members of Scouting America, please send a letter of interest and a Scouting CV to international@scouting.org with “Apply” followed by the role title in the subject line. In your letter of interest, please indicate the specific experiences and qualifications you have for the role and the reason for your interest. Please detail your experience or interest in World Scouting. Experience in World Scouting is not required, but helpful. Please include one letter of reference from someone who can speak to your fit for this role and the name and email address of your Council Scout Executive/their designated representative.
Successful applicants will be notified by: April 30th, 2025
Role: International Credentialing Volunteer
Pillar: Administration
Length of Role: 1 year, opportunity for renewal
Application Deadline: March 1st, 2025
Description:
The Administration Pillar of the International Committee is responsible for supporting the Scouting America International Committee efforts to engage Scouts in World Scouting. The Administration team is seeking a credentialing volunteer to assist with reviewing and approving Scouting credentials, creating necessary documentation, and ensuring a smooth and efficient process. The ideal candidate is detail-oriented, proactive, and able to work independently, maintaining positive interactions with volunteers and other team members.
The Credentialing Volunteer is an important part of the Administration team and will work closely with the Deputy Vice Chair of Administration, Credentialing Volunteer Lead, and members of the International Committee. Credentialing Volunteer will assist with:
Expected Tasks:
- Create travel credentials in line with organizational policies and standards
- Engage positively with volunteers, providing clear communication and assistance regarding travel-related inquiries
- Track, organize, and maintain accurate records of received travel requests and related information
- Prepare and distribute International Letters of Introduction (ILI) and World Organization of the Scout Movement (WOSM) ILI Passports supporting approved travel for the organization
- Ensure rapid turnaround of travel approvals and documentation to meet organizational timelines
- Perform duties with minimal supervision, demonstrating initiative and accountability
Successful candidates will have skills and experience in:
- Strong organizational and time management skills
- Excellent interpersonal and communication abilities
- Detail-oriented with the ability to manage multiple tasks effectively
- Proficient in basic office software (e.g., Microsoft Word, Excel; experience with tools such as Google Docs, Gmail, and project management applications are an additional advantage) and comfortable with digital tools
- Previous experience in administrative roles or volunteer organizations is a plus
- Collection and coordination of information from various sources
- Ability to meet time-sensitive deadlines and maintain confidentiality in handling records
Time expectation:
Volunteers will be expected to commit roughly 4-6 hours/week during the spring and summer to perform tasks and provide status updates, attend monthly virtual meetings, and one in-person meeting a year.
How to apply:
Registered members of Scouting America, please send a letter of interest and a Scouting CV to international@scouting.org with “Apply” followed by the role title in the subject line. In your letter of interest, please indicate the specific experiences and qualifications you have for the role and the reason for your interest. Please detail your experience or interest in World Scouting. Experience in World Scouting is not required, but helpful. Please include one letter of reference from someone who can speak to your fit for this role and the name and email address of your Council Scout Executive/their designated representative.
Successful applicants will be notified by: April 30th, 2025
