Preventing Slip and Fall Accidents During Winter Months: A Guide for Council Property Supervisors

As winter approaches, council properties face the heightened risk of slip and fall accidents due to snow and ice accumulation. These incidents can lead to severe injuries, legal liabilities, and increased insurance costs. Therefore, it is essential to implement effective strategies to prevent accidents on your council’s properties during the colder months. Here are some practical measures that can help ensure safety. 

Regular Snow and Ice Removal 

The most critical step in preventing slip and fall accidents is prompt and thorough snow and ice removal. Develop a snow removal plan that includes regular clearing of walkways, driveways, and parking areas. Utilize snow shovels, plows, or hire professional services to ensure all surfaces are clear of snow and ice as soon as possible after a storm. 

Use of De-icing Agents 

Applying de-icing agents, such as salt or calcium chloride, can significantly reduce ice formation on walkways and steps. Property owners should stockpile these materials and apply them liberally on high-traffic areas, particularly in the early stages of winter when the risk of freezing rain is high. Be mindful of the environmental impact and choose eco-friendly alternatives when possible. 

Clear Signage and Warnings 

Visibility is crucial during winter months. Use clear signage to warn visitors and tenants about potential icy conditions, especially in areas prone to freezing. Signs should be well-placed, easily readable, and reflect current weather conditions. This proactive approach can alert Scouts and Scouters to tread carefully and stay vigilant. 

Improve Outdoor Lighting 

During winter, daylight hours are limited, making good outdoor lighting essential. Ensure that all walkways, entrances, and parking areas are well-lit to help individuals see any potential hazards. Motion-sensor lights can provide added safety by illuminating areas when people approach, reducing the risk of accidents in dimly lit spaces. 

Maintain Safe Walkways 

Regularly inspect and maintain all walkways and outdoor steps to ensure they are in good condition. Look for cracks, uneven surfaces, or any other hazards that could contribute to falls. Repairing these issues promptly will enhance safety and reduce liability concerns during the winter months. 

Encourage Safe Practices 

Promoting safe practices can greatly reduce the risk of slip and fall accidents. Consider delivering a safety moment prior to activities, meetings, training sessions or other Scouting related gatherings. What is a safety moment you ask?  Safety moments are a crucial component of Scouting America’s Culture of Safety, underscoring our commitment to identifying, preventing, or mitigating hazards and risks in all Scouting activities. As with other safety-conscious organizations, we initiate meetings and events with a brief pause to discuss potential dangers and how to avert them, focusing the group’s attention on safety protocols.  For more information about delivering a safety moment, please review NCAP Recommended Practice 552 or visit the Scouting.org Safety Moments website. 

Establish a Reporting System 

Implement a clear reporting system for your property’s visitors to communicate hazardous conditions they may encounter. Providing a method for reporting slippery areas, damaged walkways, or insufficient lighting can help you respond promptly to emerging risks. This not only enhances safety but also fosters a culture of vigilance within your property. 

Regular Hazard Analysis 

Conduct regular safety audits of your properties during the winter months. This proactive approach allows you to identify and address potential hazards before they lead to accidents. Consider involving a third-party safety consultant for an unbiased evaluation, ensuring that all safety measures are adequately implemented and effective.  Councils should consult the Enterprise Risk Management Committee Guidebook for guidance about creating a culture of risk mitigation. 

Prepare for Emergencies 

Even with the best precautions, accidents can still happen. Prepare for emergencies by having first aid kits readily available and ensuring that Scouts and Scouters know how to respond to slip and fall incidents. Keeping contact information for medical services and legal support accessible can streamline the response in case of an emergency. 

By taking these proactive measures, property owners can significantly reduce the risk of slip and fall accidents during the winter months. Prioritizing safety not only protects individuals on your property but also safeguards financial interests and enhances the council’s reputation as a responsible property owner.