New Ways to Do Scouting Business
Click here to print a copy of this article.
Some exciting new changes are coming to the way the BSA
is going to do business. These involve updated and simplified
medical forms and changes in unit registration status and
membership reporting. Commissioners will want to pass the
word to units to make them aware of these changes.
New, Simplified Annual Health and Medical Record Now Online
In preparation for the summer camp season, the BSA rolled
out a new, simplified annual health and medical record that
became effective March 1, 2014. Keep in mind that this
change does not cancel records that are still valid.
Thanks to all of you who provided constructive
feedback on making the record easier to use while still
collecting the information needed to make sure our
Scouts are ready for their experience.
Here are some of the key updates:
- The primary version will be in English. The existing
bilingual version will remain available.
- Part A (Informed Consent, Release Agreement, and
Authorization) will contain no medical information and
will be shorter by one page.
- Part B (General Information/Health History) will include
only the most important information needed.
- Part C (Pre-Participation Physical) will be reduced to one
page with expanded sections for allergy explanation.
- Supplemental Risk Advisory (former Part D) will be
shortened and be location-specific. This section is
designed to take to physicians so they will better
understand what activities their patients will participate in.
- The landing page for the annual health and medical
record website has been redesigned so participants and
parents will be able to download only what they need.
We need your help in eliminating all references to any
prior versions of the record within your units’ literature,
leader guides, and websites.
Host only this link. If you have previously hosted parts of the
annual health and medical record, delete the PDFs; don’t just hide
the link. Don’t print out the record unless absolutely necessary.
We suggest you print out the Instructions Handout
(accessed by clicking on “Instructions Handout” in the middle
of the landing page) and bring it to your roundtables to share
with your units.
For answers to commonly asked questions, go to the bottom
of the landing page and click on “Have Questions? Get Answers
Here.” If you have other questions that are not addressed in the
FAQ, please contact firstname.lastname@example.org.
Change in Unit Registration Status and Membership Reporting
A change in the reporting of membership data on national
membership reports will be effective Jan. 1, 2015. Starting then,
a unit that has not reregistered by its expiration date will be
considered “separated” and immediately dropped from the BSA’s
membership reporting. There will no longer be what we now call
a lapse period for units that do not reregister on time. We will no
longer use the term “lapsed” for a unit that has not renewed. This
is also a change in the way we currently report membership totals.
Currently a lapsed unit’s membership continues to be counted for
60 days in council membership totals.
The new definition will begin with units that have an effective
date of Jan. 1, 2015. This means that units with a Dec. 31, 2014,
expiration date will be included. Volunteers will retain access
to MyScouting, my.Scouting Tools, Internet Rechartering, and
Internet Advancement for 30 days after their unit has expired
and become separated.
A separated unit will have 12 months to reregister as a
separated-reregistered unit. Once a separated unit has been
reregistered, the unit will be included on membership reports
starting in the business month the charter renewal was posted.