Local Council Checklist
Checklist Before Arrival:
Email or phone your International Camp Staff member as soon as you have submitted the acceptance paperwork to the International Department to introduce yourself.
Enclose in your email a suggested equipment list. Add or delete items to meet your local operation.
Send general information on your camp, their proposed camp assignment, and your area of the United States. The more information you send, the more secure the counselor will feel.
Send instructions for taking Youth Protection Training and any other training necessary for those serving as camp staff members at your camp.
Be sure that the staff member has one or more correct telephone numbers to call upon arrival in case he or she cannot find the contact point or contact person.
Arrange a host family who would receive the counselor several weekends during the term of service. Ensure that the host family is aware that they are not covered by BSA insurance.
Solicit the assistance of your council’s international representative. They can assist with arrival, home hosting, departure, etc.
Alert the International Department if the proposed camp dates change, especially if the counselor is arriving more than a week late or you are shortening the program end date, as that affects their visa and grace period.
Checklist Upon Arrival
Meet and greet the staff member at the airport or bus station.
Call or email the International Department (972-580-2405 or email@example.com) to announce that your International Camp Staff counselor has arrived.
Once the counselor’s arrival has been reported to the International Department, wait at least three business days to bring the counselor to your local Social Security office to apply for a Social Security card.
Brief the staff member on your council and camp, camp community, staff policies, and procedures.
Reaffirm the salary to be paid and how it will be paid. Assist in cashing paychecks. Arrange a tour of the campsite, pointing out all facilities the counselor will be using during his or her stay.
Explain the counselor’s full job responsibilities and introduce him or her to the rest of the staff.
Be sure to include tours of the surrounding area, local museums, amusement parks, etc., to provide the international counselor the broadest exposure to American society, culture, and institutions.
Checklist Following Camp
Provide any needed assistance for the counselor to confirm return transportation.
Arrange any needed post-camp local home hospitality for the counselor.
See that the counselor has transportation to the departure terminal.
Remind the camp counselor to complete the personal evaluation survey that will be emailed to them by the International Department.
Complete your evaluation survey of the camp counselor via the email that will be sent to you by the International Department.