The two positions described below are recommended as standard operating practice but are not required. In large councils, there may be a need for more than one assistant council commissioner for roundtable in order to viably cover a huge number of districts or a large territory. In small councils, one may be fine or perhaps may not be needed at all. Or in these smaller councils, perhaps an assistant council commissioner for roundtable is needed, but the assistant district commissioner for roundtable isn’t. One or the other seems necessary to give better oversight to the roundtable program since lack of oversight appeared to be one of the factors contributing to poor performance! These two positions will also promote the use of technologies to most effectively reach units that do not or cannot attend normal roundtable meetings.
Assistant Council Commissioner for Roundtable—This person would report to the council commissioner and conduct an annual councilwide roundtable planning meeting followed up by a midyear review. This process would bring some standardization to district roundtable in terms of content of material by promoting the use of national roundtable guides, which should help the meeting interesting and focused on assisting units. It is recommended that this person visit district roundtable from time to time to review content and attendance. While the position of assistant council commissioner currently exists in some councils, this specific assignment pertaining to roundtable responsibilities is not formalized and thus a specific job description has been designed.
Assistant District Commissioner for Roundtable—This person would report to the district commissioner and work with the district structure but needs to be responsive to and work in cooperation with the assistant council commissioner for roundtable to see that the annual planning and midyear review programs are well attended by the district program-specific roundtable commissioners. In addition, it is a perfect position from which to see that national roundtable guide materials are being used so that proper program materials are being given to units. This person could also be the moderator for roundtables held at the same time and place for all program levels within a district. This gives a dynamic to the meeting with broader social opportunities and sheer numbers, both of which can provide energy to an event. This person should be visiting program-specific roundtable groups on at least a quarterly basis to evaluate content and attendance and report such to the district commissioner at commissioner meetings. While the position of assistant district commissioner currently exists in some councils, this specific assignment pertaining to roundtable responsibilities is not formalized and thus a specific job description has been designed.
Assistant Roundtable Commissioners—Program-specific roundtable commissioners for Cub Scouts, Boy Scouts, Varsity Scouts, and Venturing are responsible for the development and delivery of their monthly meeting agenda and program items. All others who assist these individuals are deemed assistant roundtable commissioners. That negates the need for a staff position. Most importantly, it allows the assistants to pursue the normal roundtable training and awards structure. Each program-specific roundtable commissioner would be able to have as many assistants as needed; i.e., Cub Scouts may need several to facilitate their program breakouts while others may not need as many. Each could have as many as they deem appropriate based on district size, attendance numbers, and breakout groups formed. The current staff patch has been redesigned as shown above.