Boy Scouts of America

Trail to adventure Blog

Official Blog of the National Outdoor Programs and Properties Subcommittees
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Trail to adventure Blog

Official Blog of the National Outdoor Programs and Properties Subcommittees
Frame 61@3x

Latest Edition

March/April 2024

NCAP

The Boy Scouts of America National Camp Accreditation Program (NCAP) Declaration of Readiness (#430-072) is a critical step in ensuring that Scouting camps meet the highest standards of safety and quality. One of the key aspects of completing the Declaration of Readiness successfully is working effectively with your Zone Assessment Team. This article aims to provide guidance on how to collaborate with your team to streamline the process and navigate assessment efficiently.

Understanding the BSA NCAP Declaration of Readiness

The Declaration of Readiness (#430-072) is the Council’s assurance that a camp will be ready to open and prepared to offer a program that meets or exceeds the requirements of the NCAP standards and its Authorization to Operate. The Declaration of Readiness form with its supporting documentation must be submitted to your assigned NCAP Zone Assessment Team Leader no later than May 15 each year for long-term camps. The current version of the Declaration of Readiness (#430-072) can be downloaded from the BSA National Camp Accreditation Program site (scouting.org/ncap). One form is to be submitted for each type of long-term camp you will host (Cub Scout, Scouts BSA etc).

Collaborating with Your Zone Assessment Team

Establish Clear Communication Channels
Communication is key to a successful collaboration with your Zone Assessment Team. Establish clear communication channels early on, ensuring that all relevant stakeholders are) informed about the process and expectations. Regular meetings or conference calls can help keep everyone on the same page and address any questions or concerns that may arise. Share your communication preference and learn theirs – email, phone? Day of the week? Time of Day? Set communication up for success by confirming when and how is the best way to engage.

Assign Responsibilities
Clearly define roles and responsibilities within your camp team and the Zone Assessment Team. Identify who will be responsible for gathering documentation, conducting site inspections, and addressing any deficiencies found during the pre camp inspection.  Having designated individuals for each task helps streamline the process and ensures accountability. This is a good way to engage your camp leadership team in the NCAP process, including helping gather the Declaration of Readiness documentation.

Provide Access to Necessary Information
Make sure your Zone Assessment Team has access to all relevant information and documentation needed to complete the assessment by submitting the documents indicated on the Declaration of Readiness form. The Declaration of Readiness form indicates what should be submitted to the Zone Assessment Team. Providing access to this information in advance allows the team to review it thoroughly and identify any areas that may need support prior to the on-site assessment. Discuss with your Zone Assessment Team what format you will be providing your documentation in. Will it be digital? Will it be in paper form? This ensures everyone is prepared to review the material.

Be Open to Feedback
Approach the Declaration of Readiness and Assessment process with an open mind and be receptive to feedback from your Zone Assessment Team. The Zone Assessment Team is dedicated to ensuring the success of your camping operation and wants to ensure you are fully prepared to start camp. Communicate frequently on items that may need additional information or may not be 100% complete.

Working effectively with your Zone Assessment Team is crucial for successfully completing the NCAP Declaration of Readiness and ultimately your NCAP annual assessment. By establishing clear communication channels, assigning responsibilities, providing access to necessary information, being open to feedback, and following up diligently, you can streamline the assessment process and ensure that your camp meets the highest standards of safety and quality. 

For more information about the National Camp Accreditation Program, please review the Council Implementation Guide or visit scouting.org/ncap. To contact your Zone Assessment Coordinator, please refer to the last page of the most recent NCAP Circular for a list of e-mail addresses.

NCAP

Hey Camp Leadership!

You know those post-camp and pre-camp inspections we go through every year? Well, they’re not just paperwork. They’re our golden ticket to making sure our camps are top-notch for the Scouts.

Post-camp/Pre-camp Inspection Checklists (430-310) stand as essential tools in ensuring the safety, functionality, and improvement of Scouting facilities (see NCAP Standard FA-701). They serve not only as a checklist for immediate repairs but also as an incredibly useful tool for making capital improvement decisions, laying the groundwork for enhancing the Scouting experience.

Think of it like this: these inspections aren’t just about checking off boxes. They’re like our roadmap for making strategic upgrades and improvements. And guess what? Getting some volunteers involved can turn these inspections into a real game-changer.

Let’s take a look at how we can make the most of these inspections:

Taking Stock: Let’s dive deep into how our camp performed last season. What worked? What needs fixing? From the state of our cabins to our safety protocols, let’s leave no stone unturned. Use the Pre-Camp/Post-Camp inspection form to help guide you through this discussion. The document is meant to help you take a strategic look at the property and the programs at your camp. It will help you plan any maintenance and upgrades or upkeep that camp needs to be ready to open.

Get Lots of People Involved: We’ve got some smart, dedicated people, on our council committees, right? Well, let’s put their heads together. By getting folks from facilities, finance, and program development on board, we can tap into a wealth of knowledge to figure out our next steps. Take them with you to camp and have them walk through the area with you as they will see things that you do not. Invite folks who have never been to camp as well as they will bring a fresh perspective on the walkthrough.

Use the Right Tools: Leverage the BSA Camp Facility Evaluation tool as another tool in this inspection. It’s like our camp-improvement GPS. By using this tool, we’re gathering hard data to steer our decisions. No more flying blind—this tool helps us focus our efforts where they’ll have the biggest impact.

Now, onto the real work:

Spotting Opportunities: Armed with our inspection findings and committee input, it’s time to figure out our action plan. Whether it’s sprucing up our infrastructure or beefing up our safety measures, let’s pinpoint our targets.

Making a Game Plan: Let’s rally some volunteers and map out our strategy. With input from our committees, we’re setting priorities and deadlines. Budgets, timelines, you name it—we’re getting it all sorted. Collaborating with your committees and the council staff helps to build a plan that everyone can agree on and that meets the objectives of the council.

Putting Our Money Where Our Mouth Is: We’re working hand-in-hand with the finance committee to make sure the cash is flowing where it’s needed most. If we need to do a little fundraising to meet the need this team needs to be involved.

Keeping Tabs on Progress: We’ve got our plan locked in—now it’s all about execution. We’re keeping a close eye on things, making tweaks as needed, and celebrating wins along the way. Communicate to your units who are coming as you make these improvements or upgrades to keep the excitement going about the upcoming season.

In a nutshell, by teaming up for post-camp inspections and getting strategic with our planning, we’re setting ourselves up for success. Let’s keep the campfire burning bright!

Conservation & Environment

Guiding Our Youth Into the Future 70 Years of the Outdoor Code

Main Conference: September 12-15, 2024
Pre-conference Courses: September 9-12, 2024
Location: Camp Tracy, Salt Lake City, UT

The National Outdoor Ethics and Conservation Conference is the Boy Scouts of America’s largest gathering of volunteers and professionals in the areas of Outdoor Ethics and Conservation. During the two days of the conference you can experience:

  • Elective sessions
  • Keynote speakers 
  • Exhibits with great ideas to take back to your council
  • Guided discussions with land management professionals
  • Representatives on-hand from Leave No Trace and Tread Lightly!
  • Contests
  • Fellowship with other Scouters who are passionate about conservation

Registration is open now!  For more information about this exciting opportunity, please visit the following website: https://www.scouting.org/outdoor-programs/oec-conference/

NCAP

As the countdown to camp season begins, camp directors shoulder the responsibility of ensuring their staff are well-prepared to deliver exceptional experiences for our Scouts who will attend. Developing and implementing a great training plan is the cornerstone of success, tailored to the unique demands of each camp type. Let’s take a moment to explore the essential components of staff training for long-term camps, and day camps, accompanied by practical checklists to streamline the preparation process.

For All Long-Term Camps and Day Camps: Before delving into camp-specific requirements, it’s vital to establish a foundation of universal training elements applicable to both of these camp types. Here’s a checklist of training that apply to all:

Youth Protection Training:

  • All staff complete before or at camp before camp begins online.
  • Renew every two years.
  • ACTION ITEM: Collect copies of Youth Protection training for all staff. (Could be done in advance of camp!)

Understanding and Preventing Youth-on-Youth Abuse Training:

  • Completed during staff training in-person.
  • Renew annually.
  • ACTION ITEM: Add to written staff training plan
  • ACTION ITEM: Collect copies of training certificates for all staff or use a sign in roster on a training record.

Staff First-Aid Training:

  • Ensure at least 50% of staff are certified.
  • Maintain a ratio of 1:25 trained staff to campers.
  • ACTION ITEM: Collect certifications from Staff. (Could be done in advance of camp!)

Hazardous Weather Training:

  • All staff complete online.
  • Renew every two years.
  • ACTION ITEM: Collect copies of training certificates for all staff. (Could be done in advance of camp!)

In addition, for Day Camps: Day camps are a unique camp type, necessitating specific training adaptations. Here’s a checklist to tailor your training plan for day camp staff:

  • Minimum of four to eight hours of training before camp.
  • Follow agendas outlined in Day Camp Administration Guide or Cub Scout Day Camp Staff Training Guide.
  • Implement Workplace Harassment Prevention Training specifically for paid staff (available online only).
  • ACTION ITEM: Retain copies of Workplace Harassment Prevention Training certificates on-site and at the council office (if applicable).

For Long-Term Camps: Long-term camps demand a more comprehensive training approach and encompass extended durations and specialized skill sets. Here’s a checklist to elevate your staff training for long-term camps:

  • Provide a minimum of 28 hours of staff training.
  • Incorporate program-specific outlines.
  • Allocate 10 extra hours of training for each additional type of long-term camp. (i.e. Cub Scout, Scouts BSA or Venturing)
  • Supervise training with personnel trained at National Camping School.
  • ACTION ITEM: Develop a staff training plan showing 28 hours of training (above and beyond physical set up of camp). The NCAP assessment team will need to see this plan and it can be submitted with your Declaration of Readiness.

Multiple Program offerings. Facilitating seamless integration between staff members transitioning across different camp types is essential for maintaining consistency and quality. Here’s a checklist to promote staff moving from one camp program type to another:

  • Brief staff on program guidance and program delivery for each camp type.
  • Develop program plans for each program activity in each program type using the age-appropriate guidelines.
  • Address differences in program groups, including gender- and age-related issues.

While this list is not all the things you need to do to train your staff it will give you a good starting point in developing your staff training plan. Remember that your plan needs to be in writing and approved by the appropriate council committees.

As camp director, your commitment to staff training sets the stage for a memorable and enriching camp experience for all. By leveraging these checklists and tailoring your training plan to suit the specific needs of each camp type, you empower your staff to excel in their roles, ensuring camper safety, growth, and enjoyment throughout the season. With careful preparation and attention to detail, you can embark on the upcoming camp season with confidence and enthusiasm.

Resources: For more information on staff training see NCAP standard SQ-402. Additional information and staff training guidance for long-term camp can also be found in the upcoming revised Camp Staff Training Guide which will be released at the end of April 2024.

COPE/Climbing

As we are getting ready for camp and going through your checklist for opening (NCAP RP-855), one of the items on your list is your annual COPE and climbing facilities ACCT inspection. Let’s review NCAP standard FA-715 and how it applies to your camp and let’s focus on what you need to DO to be ready for your season.

Before you operate your COPE and climbing area(s) they must be inspected by a “qualified person.” This person is defined in the NCAP standard FA-715 and the inspection must take place each year (within 12 months) of operation. As a reminder someone who is trained as an NCS COPE or Climbing director alone is not qualified to do this professional inspection.

Your council will need to schedule this inspection NOW if you have not already done so. A list of professional ACCT vendors is found at www.acctinfo.org/page/PVMList. Inspectors book quickly  so its essential you schedule this inspection right away if you have not already done so.

So you get the inspection, now what?

Taking charge: the councils’ responsibility
Your council plays a central role in overseeing the safety of your climbing and COPE courses. When inspections reveal areas of concern, it falls upon the council to address these issues swiftly and effectively, prioritizing the safety of all involved. This includes developing a plan to address any issues from the inspection. The NCAP standard allows you 60 days to develop the plan. You may ask “Can I use this element(s) during that time if it failed the inspection?” – NO once the inspector has labeled an element as a “fail”, your council must discontinue its use until the issues have been resolved. Does that mean my entire COPE course must shut down? – NO, you may continue to use those element(s) which pass inspection unless the use of a failed element would be needed to access the other elements.

Timely responses and thorough documentation
Your inspector must inform you immediately if there is an element(s) of the course that do not pass the inspection. This can be verbal, or in writing. Your role is to ask following the inspection “Were there any issues that you found?” Once you receive the inspection reports, the council will craft written responses outlining plans to rectify identified deficiencies. These responses are documented, providing a clear roadmap for addressing safety concerns and ensuring accountability throughout the process. Your NCAP assessment team will need to see the inspection reports along with the plan of action that addressed any concerns. These can be submitted with your Declaration of Readiness.

Collaborative efforts
Don’t go about this alone. Your council should engage a diverse array of stakeholders, including qualified professionals and experts, to develop comprehensive strategies for addressing inspection findings. Working with the inspector, installer, or manufacturer, along with your council committees will help you develop a plan to take corrective action. This plan must be in writing and available to your NCAP visitation team during the visit.

Implementing solutions
The primary objective of your council plan is to implement timely and effective corrective measures to correct any failures or issues. From structural enhancements to procedural adjustments, this plan should outline actions that are required and who will ensure they have been completed.

Verification and follow-up
Once the corrective actions have taken place a qualified person needs to approve and certify their completion prior to operation. 

Cultivating a safety culture
Beyond mere compliance, council responses to inspection findings play a crucial role in fostering a culture of safety within our organization.

When it comes to outdoor adventures within the BSA, safety always comes first. Thanks to the work of BSA councils and their responses to inspection findings, you can climb, swing, zip, and explore with confidence. Questions about your inspection requirements? Email outdoorprograms@scouting.org. 

NCAP

Distracted driving poses a serious risk to everyone on the road, especially when driving to camp with Scouts. As we approach April, which is Distracted Driving Awareness Month, it’s crucial to remind Scouters and parents transporting Scouts about the dangers of not fully focusing on the road. According to the National Highway Traffic Safety Administration (NHTSA), distracted driving claimed 3,522 lives in 2021 alone, and the numbers have been increasing steadily. 

There are three main types of distractions while driving: visual, manual, and cognitive. Visual distractions take your eyes off the road, manual distractions take your hands off the wheel, and cognitive distractions take your mind off driving. Texting while driving is one of the most dangerous distractions, as it involves all three types. Other common distractions include talking on the phone, eating, grooming, using navigation systems, and adjusting music or climate controls. 

To ensure the safety of everyone on the road, especially when transporting Scouts, here are five tips to remember: 

  1. Put your phone away: Avoid using your phone for calls, texts, or browsing while driving. If you must use your phone, pull over to a safe location. Encourage everyone to take the “It Can Wait” pledge. 
  2. Plan ahead: Familiarize yourself with the route and directions before hitting the road. Use a GPS device or app that provides voice-guided directions. 
  3. Secure loose items: Make sure all gear and equipment in the vehicle are properly secured to prevent them from becoming projectiles in the event of a sudden stop or crash. 
  4. Avoid eating while driving: Eating can be distracting and take your hands off the wheel. If you need to eat, pull over to a safe location. 
  5. Stay focused: Keep your mind on driving and avoid engaging in other activities that can take your attention away from the road. 

April is the perfect month to reinforce these important principles to the Scouters and parents driving Scouts to camp this summer. You might consider including this topic in your Camp Leader Guide and mentioning this topic during your pre-camp leadership meeting (see NCAP standard PD-108). There are several resources you can utilize: 

Properties

Maintaining a Scout camp property involves various challenges that can affect the bottom line of the camp and your local council. Here are three common myths about maintenance that can hurt your camp and council’s financial health: 

Myth 1: Maintenance Is Only Necessary When Something Breaks 

Reality: Waiting for things to break can lead to costly repairs and downtime. Preventive maintenance, such as regular inspections and servicing, can help identify and address issues before they become major problems. This approach can save your camp money in the long run by reducing the need for extensive repairs and ensuring that facilities are safe and functional. This is one of the reasons the NCAP standards include a pre and post camp inspection – so you can proactively prepare for camp. 

Myth 2: Outsourcing Maintenance Is Always More Expensive 

Reality: While outsourcing maintenance may seem more costly upfront, it can save money in the long term. Professional maintenance providers often have specialized knowledge and equipment that can lead to more efficient and effective repairs. Additionally, outsourcing allows your camp staff to focus on their core responsibilities, leading to increased productivity and potentially reducing overall costs. It is important to budget for additional maintenance support to supplement the knowledge and skillset of your on-site camp ranger. Your camp ranger(s) has many responsibilities and may need additional help to prepare camp to open. 

Myth 3: Cutting Maintenance Costs Is a Good Way to Save Money 

Reality: While cutting maintenance costs may seem like a quick way to save money, it can end up costing your camp more in the long run. Neglecting maintenance can lead to equipment failures, safety hazards, and a decrease in property value. Investing in regular maintenance can help your camp avoid costly repairs and ensure that facilities remain in good condition for years to come. Owning a camp (or multiple camps!) is not easy and funding maintenance is critical to managing these assets. Ensure that your maintenance budget reflects the needs of your specific camp(s). Start by estimating the annual costs for routine maintenance tasks such as groundskeeping, building repairs, and equipment servicing. Consider factors such as the age and condition of your facilities, as well as any upcoming maintenance projects. It’s also wise to budget for unexpected repairs or emergencies. Leverage the NCAP tools (such as the CFET and CCIP) to help you predict and plan for maintenance costs. Finally, utilizing the FIIX software can help you plan for your annual maintenance costs accurately. For details on FIIX, email andrea.watson@scouting.org 

In conclusion, maintaining a Scout camp property is essential for its long-term success. By dispelling these maintenance myths and investing in regular upkeep, your camp can save money, ensure safety, and provide a positive experience for campers and staff alike. 

Aquatics

As we look toward the warmer months, it’s time to gear up for a splash of excitement and safety awareness. May is National Water Safety Month, and as proud members of the Scouting community, it’s our responsibility to champion safety while embracing aquatic adventures. From thrilling campouts to refreshing swims, let’s make a splash in promoting water safety across all units and camps. 

  1. Understanding Safe Swim Defense: A Fundamental Principle

Safe Swim Defense is the key to unlocking a world of aquatic exploration without compromising safety. Safe Swim Defense helps reinforce the importance of the buddy system, qualified supervision, and appropriate swim ability and more. Each of us should familiarize ourselves with the Safe Swim Defense guidelines and ensure that all aquatic activities adhere to these fundamental principles. Reminder you must take Safe Swim Defense every two years and it can be done online or even from your mobile device! Camps can also offer in-person Safe Swim Defense courses and your local Scout Executive has access to the current in-person training materials.  

  1. Safety Afloat: Navigating Waters Responsibly

For those venturing into the realm of boating and watercraft adventures, Safety Afloat guidelines are paramount. Safety Afloat reinforces rigorous training for leaders and participants which ensures a safe and enjoyable experience on the water. Life jackets, weather awareness, skill proficiency and proper supervision are the cornerstones of Safety Afloat. Remember you must take Safety Afloat every two years and it can be done online or even from your mobile device! Camps can also offer in-person Safety Afloat courses and your local Scout Executive has access to the current in-person training materials. 

  1. Dive into Awareness: 7 Ideas to Promote National Water Safety Month
    • Training for BSA Swimming & Water Rescue provides BSA leaders with information and skills to prevent, recognize, and respond to swimming emergencies during unit swimming activities. It expands the awareness instruction provided by Safe Swim Defense training.   
    • BSA Paddle Craft Safety expands Safety Afloat training to include the skills and knowledge needed for a unit leader to confidently supervise canoeing or kayaking excursions on flat water with additional modules for moving water.  
  • Organize a Swim Classification Test Event: Get prepared for your Scouting water-based adventure by offering a swim classification test event. Details about the swim classification test can be found in Aquatics Supervision.    
  • Community Outreach: Partner with local organizations to spread awareness about water safety. Offer free swim tests or demonstrations to the community, emphasizing the importance of learning to swim.  
  • Safety Poster Contest: Host a poster contest focused on water safety. Engage Scouts in creating eye-catching posters that highlight the key principles of Safe Swim Defense and Safety Afloat.  
  • Boating Adventure Day: Arrange a day dedicated to boating adventures, incorporating Safety Afloat guidelines. From kayaks to canoes, let Scouts experience the thrill of watercraft under safe supervision. And don’t forget Friday, May 17th is “Wear Your Life Jacket to Work Day”.   
  • Merit Badge Focus: If your unit or camp has a water-related merit badge program, make May the month to dive into those activities. It’s a perfect way to merge skill-building with safety awareness. You can encourage Scouts coming to camp to sign up for a water related merit badge this summer. 
  • CPR and First Aid Training: Equip leaders and older Scouts with CPR and first aid skills specific to water-related emergencies and host local courses. This additional layer of preparedness can be a lifesaver in critical situations.  

As we celebrate National Water Safety Month this May, let’s champion a culture of safety that ensures every Scout can dive into aquatic adventures with confidence. By embracing Safe Swim Defense and Safety Afloat, we not only safeguard our Scouts but also nurture a love for water activities that will last a lifetime. Let the waves of safety awareness ripple through our units and camps, creating a sea of knowledge that keeps everyone afloat. Happy Water Safety Month, Scouts!  

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Past Editions

January/February 2024

NCAP

Planning a short-term camp within the Boy Scouts of America (BSA) framework requires meticulous attention to safety considerations. The BSA’s National Camp Accreditation Program (NCAP) provides a comprehensive set of guidelines to ensure the well-being of participants. While NCAP offers valuable standards that help create a safer environment, short-term camp administrators and event organizers must still be proactive in addressing safety concerns. This article briefly introduces ten critical aspects of safety planning when organizing a council-sponsored short-term camp under NCAP guidelines (scouting.org/ncap).

Site Assessment:

Before anything else, organizers must conduct a thorough risk assessment of the event location. Using the NCAP Site Appraisal Form is a great start, especially if your short-term camp is not held at a BSA NCAP accredited property. Identifying potential hazards such as uneven terrain, wildlife encounters, or proximity to bodies of water is crucial. Addressing these risks in advance allows for effective mitigation strategies to be put in place. Check out NCAP Standard SA-002 for details on assessing your site location.

Staff Training:

A well-trained staff is the backbone of a safe camp. Organizers must ensure that all staff members are proficient in first aid, emergency response, and BSA safety protocols. Regular training sessions and drills contribute to a quick and effective response in case of emergencies. Ensure you have thoroughly reviewed the training required for each position and the programs you will offer. The Staff Qualification “400” series standards are a critical place to start. Be sure to view the verification section for each standard so you know what training verifications specifically to look for.

Health and Medical Considerations:

Accurate health records of all participants, including dietary restrictions and medical conditions, should be collected during registration. Having qualified medical personnel on-site is required, and an emergency medical plan must be in place, including having a copy of the current medical policies for your council. Touch base with your local council health supervisor to be sure you have the most current copy. Check out the HS “500” series standards, especially HS-503, HS-505 and more. For detailed requirements for your camp health officer for your location, review SQ-405. 

Transportation Safety:

If the camp involves transportation, adherence to BSA transportation policies is paramount. This includes driver qualifications, vehicle maintenance, and seatbelt usage. Additionally, organizers should have a contingency plan for unexpected travel-related issues. In 2024 information was included in NCAP standard PS-216 to also include additional youth protection considerations as well.

Campsite Security:

Ensuring the security of the campsite is critical for the well-being of participants. Adequate lighting, secure sleeping arrangements, and surveillance measures should be in place. Event organizers should collaborate with local law enforcement to address any security concerns in the surrounding area. When is the last time your camper security plan was updated for your specific short-term camp location? This would be a great project for your local council enterprise risk management committee. Visit NCAP standard AO-804 for details on camper security.

Aquatics Safety:

If the camp involves water activities, event organizers must strictly adhere to BSA aquatics guidelines. Ensuring proper supervision, life jacket usage, and emergency response plans for water-related incidents are essential components of a safe short-term camp. The 2024 NCAP standards and the Guide to Safe Scouting “Safe Swim Defense and “Safety Afloat” policies will help you plan for aquatics activities at your short-term camp.

Fire Safety:

Camps often involve campfires, cooking, and other fire-related activities. Compliance with BSA fire safety guidelines, including supervision during cooking, and appropriate fire extinguishing equipment, is crucial to prevent accidents. Review NCAP standards FA-703,705,706 as you plan your short-term camp.

Weather Preparedness:

Unpredictable weather conditions pose a significant threat to camp safety. Monitoring weather forecasts, having an emergency shelter plan, and educating staff and participants about weather-related risks are essential components of safety planning. NCAP standard AO-805 helps each of us prepare for all types of emergencies, including weather. These emergencies may vary based on the time of year you are hosting your short-term camp.

Communication Protocols:

Establishing effective communication channels within the camp is vital. Whether through two-way radios, designated meeting points, or other means, clear communication ensures a rapid response to emergencies and facilitates coordination among staff members. NCAP standard AO-807 has details on how you can be prepared to communicate effectively. 

Emergency Evacuation Plan:

Every camp must have a well-defined emergency evacuation plan. This plan should account for various scenarios, including natural disasters or medical emergencies. Regular drills should be conducted to familiarize staff and participants with evacuation procedures. A full list of emergencies you must have a plan for are included in NCAP standard AO-805. This list should also be reviewed by your local council enterprise risk management committee to determine if any other plans should be developed for your specific event and location.

 

Organizing a short-term camp under the standards set forth in the National Camp Accreditation Program requires a comprehensive approach to safety planning. Each short-term camp must have a currently certified Short-term camp administrator as well. By addressing risk factors, prioritizing staff training, and implementing robust safety protocols, event organizers can create an environment where participants can enjoy enriching experiences while minimizing potential hazards. Ultimately, the goal is to uphold the aims of the Boy Scouts of America while emphasizing the safety of all involved in the camping experience. It’s a new year so be sure you use the newest standards – 2024. These standards and other critical resources are available online at www.scouting.org/ncap

 

Additional resources:
National Camp Accreditation Program – 2024 Standards

Guide to Safe Scouting
Standards at a Glance (Short-term Camp)
Scouting.org Short-term Camp webpage

Camping

Introducing Cub Scouts and their parents to the thrill of day and overnight camps requires a thoughtful marketing strategy that combines the best practices from the Boy Scouts of America and successful initiatives from local BSA councils. Leveraging social media, website improvements, and print media can create a dynamic and impactful campaign that resonates with families seeking enriching experiences for their young Scouts.

Social Media Engagement:

Harnessing the influence of social media platforms is a cornerstone of modern marketing. Successful local BSA Councils often excel in creating engaging content for Facebook, Instagram, and Twitter. For instance, sharing real-time updates during camp sessions, posting testimonials from enthusiastic Cub Scouts, and hosting live Q&A sessions with camp organizers can generate excitement. Be sure to incorporate visually appealing graphics and use targeted advertising to reach specific age groups and interests within the Cub Scout community. How you promote day camp will look different than marketing an overnight camp. 

Website Improvements:

Your website is the entry point to converting interest to a registered camper. Local BSA councils who have the best success have websites with easy navigation, vibrant visuals, and detailed information on activities. The Greater New York Councils BSA, for instance, provides a comprehensive online platform featuring camp highlights, safety measures, and a parent resource section.  You could even consider incorporating a blog or news section for regular updates, and ensure the website is optimized for mobile devices for convenient access. Likely the majority of individuals who use your camp website(s) are doing so from their mobile device.

Print Media Campaigns:

Print media remains a helpful tool for reaching parents and Cub Scouts with camping information. Local BSA councils, such as the Greater St. Louis Area Council, effectively utilize newsletters and newspapers to share success stories and camp highlights. Brochures and flyers distributed in schools and community centers serve as tangible reminders. Don’t forget to align with BSA guidelines for design and content. You could also consider collaborating with local businesses to sponsor and distribute promotional materials. This collaboration can help take financial pressure of your camp budgets. 

Testimonials and Success Stories:

One of the most persuasive marketing tools is the authentic voice of satisfied parents and Cub Scouts. Think of how you decide to buy a product. You likely read reviews from others. Consider the use of testimonials in various marketing materials. The Northern Star Scouting Council in Minnesota, for instance, features video testimonials on their website, showcasing the impact of camp experiences. Encourage parents and Cub Scouts to share their stories through written testimonials, photos, and videos to build trust and credibility.

Highlight Educational and Developmental Benefits:

Share the outcomes of camp! Camp delivers the educational and developmental benefits of Scouting programs. Each of us should work to effectively incorporate these messages into camp marketing. The Michigan Crossroads Council, for instance, highlights skill-building activities, leadership development, and character-building experiences in their camp promotions. Align the camp’s offerings with the BSA’s educational goals and values, emphasizing the holistic development of young Scouts. Parents have many choices of where to send their kids to camps of all types. This focus on why Cub Scout day or overnight camp is so important can resonate with a parent who is looking for a camping program that helps build resilience and skills in their child. 

In conclusion, marketing day and overnight camps to Cub Scouts and their parents requires a comprehensive strategy that blends social media engagement, website improvements, and print media campaigns. By leveraging successful examples from local BSA councils and adhering to BSA guidelines, camp leadership can craft a compelling marketing plan that showcases the transformative and adventure-filled experiences awaiting Cub Scouts in the world of Cub Scout camp.

NCAP

In just a few months, the warm breeze will herald the arrival of summer. Families and adult leaders will be eagerly preparing their Scouts for the quintessential experience of summer camp. A critical component of a successful camp adventure lies in the creation of a well-balanced and nutritionally sound menu. Drawing on the expertise of Penn State in the realm of nutrition, Scout camps can develop a menu that not only caters to the unique needs of campers but also ensures they receive the essential nutrients for a summer camp week full of fun and activities.

For the last few years, the BSA has partnered with Penn State to support our camp menu and nutrition planning. Penn State advocates for a diverse array of food groups to form the foundation of a robust camp menu. Breakfasts can be fortified with whole-grain cereals, yogurt, and a selection of fresh fruits to kickstart the day with complex carbohydrates, protein, and vital vitamins. For lunch, incorporating colorful salads with lean protein sources such as grilled chicken or chickpeas ensures a nutrient-rich midday meal. Dinner options may include whole-grain pasta with a variety of vegetables and a lean protein source, offering sustained energy for the evening’s campfires or other activities.

Beyond the inclusion of diverse food groups, Penn State emphasizes the importance of portion control to meet the nutritional needs of campers without overindulgence. By offering a variety of options in appropriate serving sizes, campers can enjoy a range of flavors while maintaining a balanced diet. Snack choices can include a mix of nuts, seeds, and dried fruits, providing energy-dense and easily transportable options for between-meal cravings.

Ensuring food safety in camp settings is paramount, and Penn State provides valuable insights into proper food handling techniques. From safe storage practices for perishables to maintaining appropriate cooking temperatures, these guidelines help prevent foodborne illnesses in the camp environment. Additionally, incorporating non-perishable and easy-to-store items into the menu streamlines meal preparation without compromising nutritional value. Don’t forget to be prepared for special dietary needs. The big 8 recently became the big 9 (welcome sesame!) for major allergens. Double check your camp’s process for managing and supporting special dietary needs for your Scouts and Scouters. This a key aspect of customer service but also for the health and wellbeing of our campers.

Hydration takes center stage in Penn State’s approach to summer camp nutrition. With increased outdoor activities and potential exposure to higher temperatures, staying well-hydrated becomes crucial. Camp menus can feature hydrating options such as fruit-infused water, electrolyte-rich beverages, and watermelon slices to keep campers refreshed throughout their summer escapades.

In line with responsible camping practices, Penn State encourages eco-friendly choices in menu planning. Opting for reusable containers, minimizing single-use plastics, and emphasizing sustainable sourcing contribute to an environmentally conscious camping experience.

In conclusion, crafting a nutritious summer overnight camp menu inspired by Penn State’s recommendations ensures that campers not only enjoy their culinary experiences but also receive the essential nutrients needed for an active and memorable summer. By incorporating a variety of food groups, practicing food safety, promoting hydration, and adopting eco-friendly practices, camp organizers and families can contribute to the overall well-being and enjoyment of the camp experience. Visit the Penn State website to review the extensive collection of Penn State resources.

2022 Articles

Camping

According to the Consumer Product Safety Commission, people die every year from carbon monoxide poisoning from the use of portable camping heaters, lanterns, or stoves inside tents, campers, and vehicles.  Scouters often use many devices that can produce carbon monoxide. This includes trying to stay warm and overlooking the danger of bringing heating devices into enclosures or tents.  As such, it’s essential to know about this hazard and what steps to take to prevent carbon monoxide poisoning in outdoor settings.

What is Carbon Monoxide?

Carbon Monoxide (CO) is a non-irritant, colorless, and odorless gas produced by the incomplete combustion of carbon-based fuels.  In Scouting, CO is often found in the fumes of portable camping heaters, lanterns, or stoves. Your Scout camp facility likely has additional sources too.

Why is CO such a risk?

When breathed in, CO will bind to your blood’s hemoglobin with an affinity 200-250 times greater than that of oxygen.  This means your blood cannot deliver the oxygen needed by your organs and tissues.  Like choking, you deprive your body of the necessary oxygen you need to survive.

What are the symptoms of CO Poisoning?

Symptoms resemble the flu and include headache, dizziness, weakness, upset stomach, vomiting, chest pains, and confusion.  People sleeping can die from breathing in large amounts of CO before they even have symptoms.

How can I prevent CO poisoning?

Fuel-burning equipment such as camping stoves, camping heaters, lanterns, and charcoal grills should never be used inside a tent, cabin, or other enclosed shelter.  During winter camping, be particularly careful if you create enclosed structures, such as wrapping outdoor pavilions or pop-up tents with plastic.  Opening tent windows/doors or having small openings in enclosed areas is insufficient to prevent the build-up of CO concentrations from these devices.

What to do if you experience symptoms of CO poisoning?

Get outside to fresh air immediately!  Also, contact a doctor immediately for a proper diagnosis.

No Flames in Tents

The Boy Scouts of America and other camping organizations have long adopted a policy of “No Flames in Tents.”  Other than the apparent fire danger this action prevents, most don’t think of the CO poisoning risk it eliminates.  Since CO poisoning provides no visual, sellable, or auditory clues, the “No Flame in Tents” policy can easily be extrapolated to no propane-powered heaters in tents or enclosures.

Camping

This will be a continuing series of articles on various aspects of the properties we own, lease, care for, and look to make better.  As we all know, the program of Scouting is valuable to the growth of youth in this country and around the world.  Where we deliver that program needs to convey that value and the coming articles are intended to assist us all in making that conveyance to our current users, as well as all our future users and their families. 

In the last edition of Let’s Do Better, we discussed forests and the trees that make up those wonderful places folks in this organization like to spend quality time in!  And while we talked about replanting and harvesting the various species that grow within those forests we didn’t talk very much about protecting them.  Sure, we could talk about cutting break lines in case of fire.  Installing roads through the forests so there’s access should fire occur (these can be minimal and combined with a break line is ideal).  Maintaining a forest stand is a whole lot more than just cutting out the dead wood!  But, how else can we protect this precious asset?  Property Insurance. 

Little thought was given to how complex and involved the topic of insurance was going to be.  Like many, we know it’s a good idea to ‘carry’ insurance.  Yes, we do pay for it.  Why?  No, not why do we pay for it.  Why do we ‘carry’ it?  Why do we pursue having insurance in the first place? 

                   “Insurance is a means of protection from financial loss.” 

That’s a line from the Wikipedia article on insurance much of this month’s article is based upon.  A means of protection from financial loss. 

The idea of insurance if you will, is quite old.  In fact, similar “transferring or distributing risk” was practiced in the 3rd and 2nd millennia BC.  Traders in that day spread their goods across several transport vehicles with the expectation that one or more of the transports would not make the journey.  The vehicles at the time were vessels on the rivers and streams by which traders moved their goods to a market.  A few factors could possibly overturn a vessel and the cargo was lost.  In this way, the trader insured at least some of his goods made it to market, if not all. 

“The law of general average constitutes the fundamental principle that underlies all insurance.” 

Tablets from the dynasty of Nerva-Antonine in the ruins of the Temple of Antinous in Aegyptus (Egypt) in approximately 133 AD during the reign of Hadrian of the Roman Empire prescribed rules and membership dues of a burial society.  In essence, early burial insurance.  Other concepts of insurance have been found in 3rd century BC Hindu scriptures.  In ancient Greece they developed marine loans in order to ensure their cargo was delivered in order to receive payment in full.  The idea of a separate contract to insure something was invented in the 14th century in Genoa.  Life insurance to cover a person was not created until 1583, in London.  Property insurance can be traced to the Great Fire of London in 1666 which consumed more than 13,000 homes.  In fact, in the 1680s the first fire insurance company was established at the back of the Royal Exchange, the very place the first life insurance policy was written.  As London grew as a center for trade the demand for marine insurance increased.  Edward Lloyd saw the opportunity, opened a “coffee house” whereby shippers would meet with folks who were willing to underwrite a shipment thus creating Lloyd’s of London as an insurance market. 

So, even though insurance has been around for centuries, most of the varying types of insurance we know today have really been developed since the late 18th century.  Even today new types of policies are created in response to world events. 

But the question remains, why?  Insurance is basically a pooling of funds from many, to pay for losses incurred by a few.  Most of us have car insurance.  We pay monthly premiums, the pool, and file a claim when we encounter an accident.  If the claim meets the terms of the policy, we’re paying premiums on, the insurance company pulls from that pool of funds we’ve been contributing to along with many other drivers and pays us, or the company repairing the damage, what’s required to fix, or “make whole again” what we possess.  Then we can drive our newly repaired vehicle down the road again.  Easy enough, right?  The line, “If the claim meets…” is loaded with a lot of subjects to be dissected a bit to better understand the purpose of this month’s article for Let’s Do Better when looking at our property insurance!

You all know that numerous insurance companies exist.  We do have a choice when it comes to the purchase of insurance in whatever form we’re looking to acquire.  And to say there’s a choice is a big understatement!  Insurance companies exist because they make money.  In 2020, insurance companies in the US of A had $2.5 trillion in direct premiums written.  Yes, that’s trillion with a ’T’!  That’s a bunch of billions, and a whole lot more millions.  You all also know that when you file a claim the expectation is one of apprehension as to the effort it’s going to take to get something out of the insurance company to help you pay for your loss.  But yet, they have trillions! 

Also remember you entered into this contract, the policy, with the insurance company.  You pay premiums for the coverage which should be stipulated in that contract.  The insurance company when you file a claim has to examine the terms of your contract with them, see that it meets the terms of paying you for your loss, and then distributing funds.  This all takes time as you are not the only person insured.  As all of the contracts, policies, are not the same clarifying the loss and how it meets the terms of it may be more involved than a simple “I was in an accident.  I need to repair my car.  Please pay me so I can repair my car and get on with my life” scenario.  Why is that? 

Again, you are one of many paying into a pool of funds by which claims are drawn from.

Given some of the catastrophic events that have occurred, the insurance companies cannot just pay every claim as each needs to be vetted and shown to be accurate and true.  Some insurance companies have gone out of business as they exceeded the funds to pay claims on.  Not a good scenario for you in that one!  So, again, why mention this? 

You need to pay attention to several items when purchasing property insurance.  Plain and simple.

Are you purchasing the correct type of insurance contract (policy) for what it is your

 insuring?  What’s the value of the item your insuring?  The value today and if it’s an item that appreciates, the value in the coming years.  This is what you are protecting!  This is the potential loss item.  What are the parameters that you and the insurance company agree to for your potential loss?  This would be the terms under which the insurance company will reimburse you for the loss of the item insured. 

And that is where a lot of folks get confused and where the unhappy circumstances of trying to get that reimbursement come from.  You simply don’t understand the terms you agreed to!  And you wouldn’t be alone in that!  More than likely, you wanted a low premium.  But, from the insurance company side you’re contributing to the pool a little, but when you make a claim, the expectation is the company will pay you fully for your loss.  From their side you haven’t contributed enough to the pool to be compensated that way and if you looked at your contract that’s probably what it says.  That’s where all the data the companies collect nowadays is crunched over and over again so they know practically to the penny what an accident like you’ve experienced should cost them.  That’s how they figured your contract to protect the item you’re insuring and the terms of that protection. 

So, next time you’re in the market for insurance, what are you going to look at?  What questions will you ask and how closely are you going to examine the contract/policy?  Yes, you want protection, but you want it fairly and to where it will adequately cover your loss. 

Several councils in the organization have experienced devastating fires on their properties in recent years.  They’ve lost buildings.  They’ve lost the forests which grew on the property.  They’ve lost the business side of the operation which has affected their financial position.  Hopefully, we’ve all learned that some were better insured than others and have made appropriate adjustments to what our property insurance contracts cover.  Pay attention to the terms of those contracts and what can be expected in the “to make whole again” process.  Are you paying for simple coverage, or are you paying for replacement cost coverage?  With the cost of materials and labor rising the way they are today, pay that extra so you can get your property back up and running more completely!  Be sure to obtain the contract that best protects you and what your insuring.  Insurance is not necessarily all that complex, but in many ways it helps all of us manage our property assets so we are minimally exposed to a substantial loss.  And that protects us all!  

 

See you next issue! 

 

Dave Cornell

Architect

dave.cornell@scouting.org

Mar ’22

 

The Outdoor Programs / Properties Team is ready to assist and guide in any respect to making the program of Scouting the best youth program!  Reach out to any member of the team and we’ll endeavor to provide quality answers to any issue you may have and/or facing.  We look forward to working together to make the program the best ever!

Camping

If there is one thing with which every Scout I talk to these days can agree, it is this—just how much we are all looking forward to getting back to camp this summer.  After two years of spending too much time indoors and away from friends, the 2022 camping season calls to us with promises of adventure, fun, personal growth, and friends—both old and new. 

With so many Scouts counting down the days to their summer camp adventure, I want to encourage each of us to ask, “Is your favorite camp ready to provide a mountaintop experience to the girls and women who will attend?”   

Consider this:  We go to the places we are invited, but we return to the places where we feel welcome. In too many instances, we have invited the girls and women in our community to join us in Scouting programs, but we haven’t done all the necessary work to make them feel welcome — to ensure that they will want to keep coming back.  

Jack Welch, former CEO of General Electric, said, “Deal with the world as it is, not how you’d like it to be.”  How does this relate to summer camp?  It begins with getting truthful about what the readiness level of your camp REALLY is.  We don’t solve anything by simply saying, “let’s just build single-gender bathrooms.”  We must take a hard and honest look at where we are, or aren’t, regarding our camp structure, and consider where we need to be.  Yes, I do understand cost is a factor but there are still ways to make improvements.

Start by pausing and asking what is working well and what is not?  How can your camp work to make things better, to be more inclusive and welcoming to all who come and spend time on your properties and in your campsites?

So, let’s get practical and tactical! Here are my 12 tips to make 2022 the best camp experience that our Scouts have ever had.  

Awesome Camp Tip #1:  Words Matter.  Let’s not differentiate between boys and girls; instead let’s just call them Scouts.  

Awesome Camp Tip #2:  Sell feminine hygiene products in your trading post. 

Awesome Camp Tip #3:  Put trash cans with liners in every bathroom stall.  This is both welcoming and sanitary. 

Awesome Camp Tip #4:  Mark the gender of every bathroom, including gender-neutral facilities. 

Although we could call these first four tips the “small things matter” section; in fact, they matter a lot.  Why? Because attending to the small things makes the girls and the women in your camp feel welcome.  If a female can’t properly dispose of a feminine product, or purchase one if she is in need, I can tell you from personal experience, she is not going to feel welcome.  

Awesome Camp Tip # 5:  Avoid terms such asSmother mother” and “helicopter mom. At your camp, are adult females encouraged to attend along with their youth, or “to cut the umbilical cord?”  When you hear these terms being used by staff, by Scouts, or by adult leaders, take a moment and explain why speaking about women in camp this way perpetuates a stereotype that says women complicate the camp environment, rather than contribute to it.

Awesome Camp Tip # 5:  Re-evaluate your application process for staff.  

Are leadership experiences that youth gain outside of Scouting valued, or do you base your assessment purely on Scout experience? There is a long list of experiences that prepare a young person to be a great camp staffer.  Quality camp programs have a lot to do with a focus on customer service, and youth get that experience in various ways.   

Awesome Camp Tip # 6:  Take the feedback forms you get each week seriously.  

We’ve all read a feedback form that is overly harsh and unfair.  Those are easy to disregard, but does your camp have a practice of looking honestly at the feedback you receive, or are you rationalizing why you can disregard what you’re reading?  Are you willing to pivot and adjust throughout your camp season to ensure that one person’s challenging experience this week does not become someone else’s challenging experience next week?  

Awesome Camp Tip #7:  Set behavior expectations prior to arrival for all units.  

Share behavior expectations with unit leaders as part of pre-camp orientation information. Emphasize the expectations in staff training and review with campers during orientation each week. Provide a reporting example and make it clear that reporting of unacceptable behavior is mandatory. Everyone in camp is responsible for ensuring a healthy and welcoming environment for all campers!  It is NOT our job to decide whether a situation merits being reported; it is our job to report issues and allow camp leadership to assess the situation and decide what action to take.  

Awesome Camp Tip #8:  Make sure all units know what to expect each day of camp, prior to arriving.  Don’t assume legacy knowledge from any unit or leader.  Offer a pre-camp Q&A session. 

Awesome Camp Tip #9:  Swimwear — stop using the word MODEST.  

From the National BSA Aquatics Subcommittee; “We recommend that swimwear should be comfortable, functional, and appropriate for the specific aquatic activity. As always, we remind everyone that Scouting’s Barriers to Abuse state, ‘Appropriate attire is required for all activities’. Policies should reflect the BSA’s statement and commitment to diversity, equity, and inclusion.”

Awesome Camp Tip #10:  Establish an Upstander culture in your camp.  

Create a see-something, say-something expectation among staff, campers, and adult leaders. Make public statements to of  expectations. Ensure it’s clear to everyone in camp that certain behaviors are not appropriate and will be addressed quickly if they occur.  

I ran a camp for youth and adults with disabilities for 10 years. Trust me when I tell you that everyone knows when something has “happened” in camp. Often the details are not appropriate to share with everyone, but your transparency in sharing that there’s been an incident and it is being handled, and then using this as a teachable moment to remind everyone about rules and expectations, is an example of your leadership!  

Awesome Camp Tip #11:  Stop making exceptions or excuses for bad behavior by anyone in camp, especially when it is displayed by adults.  

The notion that we don’t want to make Scouter X upset because he or she has given 25 years or even 50 to Scouting is not acceptable. . We need to treat everyone equitably.

Awesome Camp Tip #12:  It takes all of us working together to impact change. Find and focus on your allies and let them help influence others

Find the people at your camp, and in your council, who want to make Scouting an equal and fair space for all youth to thrive.  Align yourselves with them. Ask for their help. Get to know the other women in your council. Introduce yourself to other women in camp. Work together. Find the leaders already in place in your Scouting community who want to help you and let them!  Often those leaders already in place are men.  They may be men who are equally passionate about our camps being a safe and welcoming place for girls and women to enjoy Scouting.  Look for them.  They can teach you a lot, and you can teach them too! 

I’ll leave you with this vision for the future of Scouting: 

Let’s make sure every Scout camp in our country embraces the opportunity to provide a welcoming place for all girls and women, so that they can contribute to a thriving Scouting movement. All of us can help improve Scouting for each young person. Please share with us via outdoorprograms@scouting.org ways that you helped provide an even more welcoming environment for your campers.

Now let’s go camping, see you on the Scouting Trail! 

2021 Articles

Aquatics

As Scouts we strive to remain active outdoors year round and for many of us that means be out in cool to very cold air and potentially cold water temperatures.  Whether you are hiking along a creek or lake or paddling on the water if accidently fall in cold water your chances for survival are good if you understand how your body responses to cold water and how you can best support yourself until help arrives.

Dr. Gordon Giesbrecht of the University of Manitoba has performed extensive research on cold water exposure and has the following recommendations. 

First, let’s consider water temperatures.  Water temperatures for swimming can be  simply classified as “Pleasant” (68F – 77F); “Ok, once used to it” (59F – 68F); “Brisk, nippy” (50F-59F); “Darn cold” (41F – 50F); and “FREEZING” (32F – 41F, remember).  In “Pleasant” conditions it is fun and easy to with swim without any additional cold protection (like a wet suit).  With “Ok” conditions you will feel a bit cool at first but get used to it. When the water is “Brisk” it will feel very cool when you first get in but with experience you can swim for a while before hypothermia is a serious risk.  At “Darn cold” water temperature it is painful to get in and only short swims of a few minutes can be tolerated before significant risks occur.  And, as you might expect, at “Freezing” it is extremely painful to be in the water and the time in the water should be limited to only a minute or two.  Also, remember, in general, water temperatures do not change as quickly as air temperature during the course of the day and once water gets cold, say due to cold nights, the water is unlikely to warm up much in the day.  So, it could be that if you fall into water during cold seasons, it is possible for the water to be cooler than the air temperature during the day.  Another thing to keep in mind is that fresh water freezes at 32F and salt water at a colder temperature.  So, although salt water may not be frozen the water temperature could actually colder than “freezing” (32F).

Dr. Gordon Giesbrecht of the University of Manitoba has performed extensive research on cold water exposure in humans and has the following recommendation for what to do if you find yourself in cold water.

The 1 Minute; 10 Minute; 1 Hour Principle.

So, let’s explore more about what happens when you accidently immerse yourself in cold water. First, the good news, you can survive a fairly long time in cold water if you DON’T PANIC, stay calm and follow these steps to help yourself. 

Cold Shock Response. In cold water the immediate response of your body is to uncontrollably gasp for air and hyperventilate (think about the time when your big brother doused you with a bucket of ice water).  So, first, DON’T PANIC and keep your head above the water.  This this is critical because you can easily inhale (aspirate) water into your lungs which is extremely dangerous.  Keep reminding yourself to stay calm, keep your head above water and control your breathing. Adjust your breathing so that it is steady and evenly paced.  Once you have steadied your breathing and you have relaxed as best you can you can then consider what actions to take next.

After 1 minute in very cold water Cold Incapacitation begins to impact your body functions.  This is due to the effect of cold water on your nerves and muscles.   It becomes painful to move your muscles and your ability to control your muscles becomes increasing worse. This hampers your body’s ability to move or hold on to things.  Over the next 10 to 20 minutes under these conditions the symptoms will continue to a point where the use of your limbs is basically useless.  Therefore, you must quickly plan on what to do and then carry out your plan prior to complete loss of useful muscle function.  The primary goal now is to quickly (within 10 minutes or so) get as much of your body out of the water as possible.  If you were in a boat, Don’t Panic, control your breathing and get to the boat and try to get in or crawl on top of an overturned boat.  If you fell into a lake or river from the bank or a bridge, the same applies, Don’t Panic, control your breathing and find something to climb on or find a spot to get out of water within 10 minutes.

 The longer you are in the water the greater risk of developing hypothermia.  If you cannot self-rescue by getting your body out of the water you then must begin to prepare for the possibility of hypothermia. Hypothermia, is the decrease of your body’s core temperature.  Many factors contribute to hypothermia and how fast it can happen.  This includes the water temperature, how much of the body in immersed in the water and your own body’s size and condition.  In cold water (water below 68F), most people will become hypothermic in 1 – 2 hours. So, if you haven’t been able to get yourself out of the water you need to think back to your Scout aquatics training (Swimming merit badge) to the H.E.L.P. position in cold water (Heat, Escape, Lessening, Position).  That can make a big difference in slowing down the onset of hypothermia.  This can only be effectively done if you have your lifejacket on so that’s another great reason to always wear your lifejacket when in a boat!  If you are with one or more buddies the best thing to do is to get into a HUDDLE position where you crowd together to conserve body heat.   This action also slows the onset of hypothermia. 

Once you become hypothermic you will eventually lose consciousness.  At that point you have around another hour or so until you may experience cardiac arrest.  In all cases, when out on a hike or on the water you should always be certain your leaders must know where you are and when you are expected back.  If you are late returning, they should begin to search for you to provide help.

So, remember, if you find yourself accidently immersed in cold water remember the 1 minute, 10 minute and 1 hour principle and: 1) Don’t Panic; 2) Keep you head above the water and try to control your breathing; 3) Make a plan for getting as much of your body as of the water as quickly as possible; 4) If you cannot get out of the water within 10 or so minutes assume the HELP position or if with buddies, then Huddle-UP to delay the onset of hypothermia.  Always wear your lifejacket when in a boat and also always be sure your leaders know your plans when going on a hike or boating so if you are late returning, they can find you and give your help.

Properties

If your camp location experiences heavy snowfalls during the winter months, your roofs may be at risk of collapsing. It’s not just the amount of snow, but also the snow’s water content that contributes to the overall weight. One inch of water weighs 5.2 pounds per square foot, and snow can have different distributions of water content. A particularly wet snowfall can pose a greater danger for your roof, and rain falling on the snow can triple its weight.

The following tips from Church Mutual can help you prevent roof collapse from snow:

  1. Regularly inspect your roofs for damage. Well-maintained roofs are less susceptible to snow collapse. Perform an annual inspection on every roof at your camp — or hire a contractor to do so. Remember to follow all safety regulations.
  2. Watch for warning signs that may indicate structural weakness in your roofs. Warning signs to keep an eye out for include:
    • Doors or windows that are difficult to open.
    • Cracking, popping or groaning sounds.
    • Bent or deformed metal roof supports or beams.
    • Walls that have cracks or are bending outward.
    • Roofline or decking that is sagging or wavy.
  1. Determine the maximum safe snow depth for each roof. This should be based on each roof’s load capacity as determined by an engineer during the planning and construction process. If you don’t know the load capacity of your camp’s roofs, consider enlisting the services of an engineer to provide you with this crucial information. It’s also important to know the type and amount of snow your camp location typically receives.
  2. When snow accumulates at your camp location, keep an eye on your roofs. Many camps do not maintain full-time staff on-site during the off-season. If that’s the case for you, be sure to implement a process for monitoring snow depth on your roofs throughout the winter. Watch for snow in roof valleys — low areas of the roof that may end up bearing a larger load of snow than other areas. Check the downwind side of pitched roofs, and if there are dormers or other structures on your roof, watch for accumulation of snow along the sides.
  3. Remove snow from your roofs before it reaches 50% of the safe snow depth. You can do this by using a roof rake. If this cannot be completed from the ground, consider securing the services of a qualified, licensed contractor, given the risk involved and the potential for damage to the roofs.
  4. When removing snow from your roofs, do so uniformly, in layers. This will prevent unbalanced loads, which could cause a collapse. Again, consider using a qualified licensed contractor to help you remove snow from your roofs.

Camping

Ninety years ago, we made the very first standard-issue backpack for the Boy Scouts, the Yucca Pack. Ever since then, Diamond Brand Gear’s partnership with Scouts has been one of the most enduring and impactful parts of our legacy as a company. 

It was crafting durable, top-quality goods for Scout camps and councils — from bags and gear to our flagship canvas wall tents and packable Scouting tents — that first marked our entry to the world of gear craftsmanship. 

It’s only fitting, then, that we honor this partnership as the title sponsor of this year’s Boy Scouts of America National Outdoor Conference.

Why we’re proud to be 2021 BSA National Outdoor Conference sponsors

As the largest biennial gathering for Boy Scouts of America employees and volunteers, we’re thrilled to collaborate on such a key cornerstone of leadership in Scouting today. (And we were happy to donate commemorative messenger bags made from reclaimed tent materials, too!) Our support for the Scouting community goes far beyond a weekend’s event, though.

Tested by us, trusted by Scouts

From Camp Daniel Boone in North Carolina to the 137,000-acre Philmont Scout Ranch in New Mexico, our tents, made by hand in the Blue Ridge foothills, are favored by Scout camps across the country for a reason. We craft them to last, using only the most durable of fabrics, sealed seams, triple reinforced corners and sturdy grommets. Tested in the harshest of conditions, and with an in-house repair shop to boot, our tents are designed to keep powering scouts’ adventures for generations.

Have any upcoming Scouting adventures of your own? Feel free to check out more of our time-tested, handcrafted gear for Scouts by tapping the button below. Your partners in adventure,The Diamond Brand Gear team

This article is sponsored by Diamond Brand as part of their great donation to the 2022 National Outdoor Conference.

2020 Articles

Fishing

Where is the best place to spend your program dollars? For Scouting Executives and Volunteers, this must be the million-dollar question.

What is the purpose of spending these precious dollars? The Wildlife Conservation Profession has a initiative called R3. The three R’s stand for Recruitment, Retention and Re engagement. If you don’t know this, virtually all wildlife conservation dollars are raised by the sales a licenses and related equipment. All guns, ammunition and fishing related gear has a tax on it for funding conservation. The State Agencies whose job is conservation know this and have initiatives to recruit sportsmen and women to fish and hunt.

We in Scouting should see R3 in our ranks also. We should be thinking R3 for both Youth and Adult Volunteers.

Boy’s life magazine did a survey. They asked Cub Scouts and Boy Scouts what activities they expected to do after 3 months after their registration. Their answer at the top was Camping and hiking. The Cub Scouts had fishing as #5 and the Boy Scouts had fishing as #3. Surprisingly, these were both above shooting.

So, to have satisfied customers, you need to meet their expectations. Do we inherently make a promise to the youth by their expectations and don’t meet them? How about looking at fishing as your hook? (Pardon the pun, I just couldn’t help myself)

Here is one way to start. Consider having a Certified Angling Instructor Class (CAI) in your council. This class will give you more knowledgeable and enthusiastic Volunteers. Your Fishing, Fly Fishing and Wildlife Conservation Merit Badge Counselors are your target market for this class.

From the CAI class, see if you can start a Council Fishing Committee. You will need a leader who has the management skills to run a committee. This Committee runs fishing events in your council.

It is really that easy.

If you want more Youth, look at fishing. It is the best bargain in Scouting!

Outdoor Ethics/Leave No Trace

CONSERVATION THROUGH FOREST MANAGEMENT CERTIFICATION. Sustainability is a consideration for today’s council properties. Scouting principles promote responsible use of natural and human resources such as forests, water, land, outdoor ethics, and good stewardship of BSA lands for today and tomorrow. Continuous improvement and measured results are part of a sustainability program. Certification to Sustainable Forestry Initiative® (SFI) Forest Management Standard provides a proof point for responsible – and measurable – management of forest resources.

SFI® is an independent, non-profit organization with a mission to advance sustainability through forest-focused collaborations. Currently over 100,000 acres of both Philmont and the Summit Bechtel Reserve are SFI certified. This means that these properties have conservation plans that are in compliance with the SFI Forest Management Standard that promotes healthy forests.

The SFI Forest Partners Program, which is a partnership between SFI, Meredith, National Geographic, Pearson, Macmillan, Hearst Enterprises and Boy Scouts of America have provided assistance for initial certification, including funding for assessments of potential participants’ plans, consulting fees, and initial audit readiness.

To learn more about the Sustainable Forestry Initiative, visit www.sfiprogram.org. To learn more about how SFI is collaborating with BSA, see www.sfiprogram.org/scouts/.

Fishing

What makes fishing such a great outdoor activity? Especially today, we are not fishing to feed our families. We fish for the challenge of fooling the fish into thinking we can imitate the natural environment and their prey. Many times, we catch and release the fish. We do this so we can keep a resource and possibly catch them when they have grown bigger. 

Most times we go fishing not to catch fish but, to be outside many times sitting next to a beautiful mountain stream or rocking with the blue ocean. It is an activity that will transport us away from the stresses of everyday life and the only thing we can think about is concentrating on what we must do next to catch that fish.  

The act of fishing drives us to want to preserve this experience for ourselves. In the long run, it makes us want to preserve it for future generations. From this, we learn about wildlife conservation. Fishing teaches us to care about things beyond ourselves. 

The fact is that I would probably not be a Scout Leader without fishing. 

My father was raised in a very poor part of Los Angeles from a poor Japanese immigrant family. The local Catholic Church had the best school in the area. My Grandparents valued education as the way out of poverty so my dad and his brother we enrolled in that school.  

That school had a Boy Scout Troop. My father told me that his lifetime love of fishing came from learning to fish in Boy Scouts. He passed his love for fishing to me and enrolled me in Scouts as soon as I was old enough. I did the same thing when my son was old enough to be a Tiger Scout. My dad only became a Second Class Scout but he always lived by the Scout Oath and Law 

We, as Scout Leaders, have many opportunities to influence many generations ahead of us. It is why most of us are Scout Leaders. It would have to be obvious to you why, I have chosen fishing as my way of keeping Youth active in our movement. We all must have that special bait to keep and retain Youth. Therefore, fishing is my tool. 

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Bray Barnes

Director, Global Security Innovative
Strategies

Bray Barnes is a recipient of the Distinguished Eagle Scout Award, Silver
Beaver, Silver Antelope, Silver Buffalo, and Learning for Life Distinguished
Service Award. He received the Messengers of Peace Hero award from
the royal family of the Kingdom of Saudi Arabia, and he’s a life member of
the 101st Airborne Association and Vietnam Veterans Association. Barnes
serves as a senior fellow for the Global Federation of Competitiveness
Councils, a nonpartisan network of corporate CEOs, university presidents, and
national laboratory directors. He has also served as a senior executive for the
U.S. Department of Homeland Security, leading the first-responder program
and has two U.S. presidential appointments

David Alexander

Managing Member Calje

David Alexander is a Baden-Powell Fellow, Summit Bechtel Reserve philanthropist, and recipient of the Silver Buffalo and Distinguished Eagle Scout Award. He is the founder of Caljet, one of the largest independent motor fuels terminals in the U.S. He has served the Arizona Petroleum Marketers Association, Teen Lifeline, and American Heart Association. A triathlete who has completed hundreds of races, Alexander has also mentored the women’s triathlon team at Arizona State University.

Glenn Adams

President, CEO & Managing Director
Stonetex Oil Corp.

Glenn Adams is a recipient of the Silver Beaver, Silver Antelope, Silver Buffalo, and Distinguished Eagle Scout Award. He is the former president of the National Eagle Scout Association and established the Glenn A. and Melinda W. Adams National Eagle Scout Service Project of the Year Award. He has more than 40 years of experience in the oil, gas, and energy fields, including serving as a president, owner, and CEO. Adams has also received multiple service awards from the Texas Alliance of Energy Producers.