Internet Advancement Reporting
PLEASE NOTE: The Guide to Advancement has been updated for 2017.
The online version of this resource is being updated and will be available soon. In the meantime, refer to the PDF for the latest and most accurate information.
Download the Guide to Advancement 2017 here.
Reporting advancement is a requirement
of the Boy Scouts of America, and
entering it directly into the BSA system
through an Internet portal is the most
straightforward way to get it done.
Internet Advancement has served as the
portal since 2006.
126.96.36.199 Importance and Benefits of Electronic Advancement Reporting
Internet Advancement has been available for reporting
Cub Scout, Boy Scout, Varsity Scout, and Sea Scout
ranks; Venturing advancement awards; merit badges;
and many other awards available across the BSA
programs. The next generation of reporting software will
also allow the reporting of individual requirements for
ranks and awards, with the portal accessible through a
computer, tablet, or smartphone. See topic 188.8.131.52, “The Next Generation in Electronic Advancement Reporting.”
As stated in “Reporting Advancement,” 184.108.40.206, all
advancement must be reported to local councils.* This is
important in keeping member records up to date, and it
assures an accurate count in the Journey to Excellence
performance recognition program. “Unit Advancement Responsibilities,” 220.127.116.11, suggests the unit advancement
coordinator should use the BSA’s Internet portal to
accomplish the reporting. When this is done, it alleviates
issues in documenting progress as Scouts submit Eagle
applications or transfer from one unit to another within a
council. Consistent and constant reporting also assures
accurate records for use by commissioners, other district
and council volunteers, and the National Council.
*An advancement report is not required to purchase
adventure loops or pins. However, to ensure that each Cub
Scout’s record is complete and accurate, all adventures—
required and elective—should be posted in the BSA system
using the Internet portal for reporting advancement.
These are critical in evaluating unit health, adjusting
service delivery, and researching changes in programs
and requirements. It is recommended that units report
advancement at least monthly with a final annual report
each December. These reporting cycles are important
because they support local and National Council data
collection for the Journey to Excellence program as well
as statistical analysis.
Benefits of Electronic Advancement Reporting
- Provides straightforward and direct method
- Eliminates issues with deciphering handwriting
- Helps in local council verification of Eagle Scout
- Records ranks, badges, and awards in
accordance with BSA advancement rules
- Consolidates data files to reduce or eliminate
record gaps when Scouts transfer units
- Supports national data analysis for
- Assures advancement is counted in the
Journey to Excellence
18.104.22.168 About Internet Advancement
With Internet Advancement, units select an advancement
processor who is granted access with a council-provided
unit ID. Because of documentation requirements, the
Eagle Scout rank, and nominated recognitions such as
meritorious action awards, are not entered electronically.
Internet Advancement is accessed through the local
council’s website or from MyScouting. When first-time
unit processors enter, they are greeted by a welcome
page with instructions and invited to log in and accept a
confidentiality agreement. Once they have provided
some registration information, they move to an overview
page with additional instructions. Returning users skip
these steps and go directly to selecting members
In Internet Advancement, units may choose to upload
advancement files generated from PackMaster©,
TroopMaster©, or ScoutSoft©, or enter information
manually. The best resource for working with Internet
Advancement is “Getting the Most From Internet
Advancement.” It can be found at www.scouting.org/
advancement under Advancement Educational
Presentations. Developed by the National Advancement
Committee’s Education Task Force, this PowerPoint presentation provides orientation for both unit and district
volunteers on functionality and covers the operating
systems and browsers with which Internet Advancement
works or does not work.
Most councils have also established “help desk”–style assistance. Staff members there can answer questions, provide unit access IDs, monitor activity, change
passwords, reset profiles and data, and create reports requested by council management for staff and volunteer use.
22.214.171.124 The Next Generation in Electronic
The next generation of advancement reporting software
will allow the reporting of not only ranks, but also
individual requirements for ranks, badges, and awards.
Reporting is done through an Internet portal to the BSA
system. Over the last decade the portal has been
provided through Internet Advancement. A new portal,
with the working name of “Advancement Manager,” has
been under development over the last few years. Initial
trials have featured various functionality, but there have
been some universally accepted objectives. The new
portal will provide accessibility through a computer,
tablet, or smartphone. Units will also be able to enter
advancement at any time, print reports, obtain current
rosters from the BSA system, and print order sheets for a
Scout shop. Keep an eye on the National Advancement
Committee’s Twitter feed, @AdvBSA, and also on Advancement News for more information.
126.96.36.199 Internet Advancement Miscellany
Board of Review Signatures. Because entering rank
advancement into Internet Advancement and printing
the system-generated Unit Advancement Reports typically
occur sometime after boards of review are held, obtaining
signatures on the report may not be practical. Therefore,
after a board of review is held, it is permissible for
board members to sign a completed copy of the Unit
Advancement Report found at www.scouting.org/forms.
This signed report may then be attached to the Internet
Advancement–generated report and submitted to the
Scout Transfers. BSA member identification numbers are
unique only within each local council. They are not
nationally universal, although it is likely they will become
so as the National Council updates its computer systems
in the future. Thus, advancement data associated with a
Scout’s ID number cannot be accessed by any other
councils. For this reason, if a Scout moves to a different
council, he must obtain either a printout of his advancement
from the council he is leaving or a copy of the Internet
Advancement Member Summary Report from his old unit.
Either of these should be attached to the application used
to transfer the youth’s membership to his new council and
unit. It is important to enter the Scout’s name and BSA
identification number on the youth application exactly
as they appear in the records of the former council.
Nicknames and other differences will only delay the
Dual Registration. If a Scout has multiple registrations
with units in different councils, his advancement records
should be maintained in only one of the units. As he
passes requirements in any other unit, the information
should be relayed to his primary unit so only one
advancement record is maintained. It is not possible to
electronically consolidate data across different units in
different councils. If advancement records are maintained
in multiple units, then cooperation between the units will
be required in order to generate the reports necessary to
report and obtain the awards.