How to make 7-day & 12-day Reservations

Register a crew

Join a council contingent

  1. Form a crew of 7-12 adults and youth.

  2. Register for the trek lottery in November, two years prior to your trek.

  3. Lottery winners are notified after the first week in December.

  1. Contact your local council and ask to join a contingent crew.

Trek Registration Timeline

Forming A Philmont Crew

  • Crews sizes may range from 7-12 individuals.
  • Each crew must have a minimum of two adults but less than four adults and the majority of the crew must be youth.
  • Venturing: Coed crews must have at least one female adult and one male adult.

Philmont Registration System

Unit reservation requests for 2015 Expeditions for Philmont Scout Ranch will be made online beginning Monday, October 28 thru Sunday, December 3, 2013.

Special Note: Boy Scout Troops, Varsity Teams, Venturing Crews, and Explorer Posts who have officially been on the *Reserve List for the past four years (2014, 2013, 2012, 2011) will be given priority treatment. These units need to place a reservation request and the system will place their reservation before the other requests are randomly considered. Units who should have been eligible for this offer but have found alternate ways to allow their youth members to participate in 2013 (i.e. participating in a Council Contingent or joining another unit and participating as part of their reservation) should voluntarily withdraw from the 2015 reservation system and honor the minimum participation requirement of every other year.

  1. From Monday, October 29 thru Sunday, December 2, 2012, registration requests will be accepted online for 12-day and 7-day Expeditions.
  2. Completed reservations will be randomly selected on December 4th.
  3. Units may make only one reservation request during this process. However, the request may be made for consideration of multiple arrival dates. Please do not attempt to make duplicate reservation requests.
  4. A unit representative may place a crew reservation request for members of their chartered unit only, but are not limited to one crew (maximum crew size = 12 participants), however, please be realistic when estimating attendance to avoid unnecessary expense (forfeited fees) and to permit the maximum number of units to obtain a reservation. Please refer to the formula on the worksheet for determining the number of crews you are requesting.
  5. A worksheet is provided in order to assist you in collecting the information required to place your reservation request. Please complete the worksheet and have it available when you access the website. Please do not send the worksheet to Philmont.
  6. Unit representatives may log on to http://philmontreservations.wslive.com/2015 during their assigned week that corresponds with their BSA Region or during the Open Week. To verify the BSA Region in which your unit is located, please contact your Council Service Center.
  7. Week One: Central Region ~ Oct 29 – Nov 4 Week One: Western Region ~ Nov 12 - 18
    Week One: Northeast Region ~ Nov 5 - 11 Week One: Southern Region ~ Nov 19 - 25
  8. The system will allow the unit representative to create a password to allow changes or corrections to the unit reservation entry within their assigned week or during the open week. The representative will receive a confirmation email at the conclusion of the request process. Only one record is kept on file for each unit.
  9. Once the unit reservation request process is complete, the computer will randomly select units to receive reservations. When 2014 reaches capacity, groups will continue to be drawn and placed on a *Reserve List for 2014 in the event of cancellations.
  10. Units with a confirmed 2013 reservation for Philmont may not place a request for 2014 – units may not attend in two consecutive seasons. Reservations may not be transferred from one unit to another. Philmont will maintain the *Reserve List and contact the next available group on this list in the event of a cancellation.
  11. After the computer selection process is completed, an email will be sent to each representative giving them their unit's status. This will take place during the middle of December. A hard copy of the registration results will be mailed in early January.
  12. A $100 non-refundable deposit, per participant will be due February 28, 2013.
  13. Questions about the 2014 registration process may be directed to Philmont Scout Ranch by email to camping@philmontscoutranch.org or by phone: 575-376-2281.

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What Is A Council Contingent Crew?

Each council has a guarenteed number of pre-approved council contingent crew reservations each summer. These units do not participate in the Philmont lottery. Council contingent crew participants typically come from multiple different troops. Contact your local council office to learn about contingent joining a contingent crew.

 

About Philmont Scout Ranch

Philmont Scout Ranch, the Boy Scouts of America's premier High Adventure™ base, challenges Scouts and Venturers with more than 214 square miles of rugged northern New Mexico wilderness. Backpacking treks, horseback cavalcades, and training and service programs offer young people many ways to experience this legendary country.