Special Considerations Advancement in Camp Settings Procedures Established by Council Advancement Committee

Procedures for advancement in camp are established by the council advancement committee in compliance with national procedures, and under the direction of the council executive board. The camp director and program director, and the committee responsible for camp program should be included in the process. Their expertise will be important in evaluating practicality, and their buy-in can improve cooperation from the camp staff. Once procedures are in place, advancement committee representatives should periodically visit each resident camp to assure compliance. The visits can also surface new ideas on improving implementation and building a worthwhile partnership. Procedural Examples

Below are examples of procedures a council advancement committee might consider for camp settings.

1. How to handle staff training on the particulars of advancement in each program—Cub Scouting, Boy Scouting, Varsity Scouting, Venturing, and Sea Scouts—as appropriate. This training could be conducted or supervised by members of the council advancement committee.

2. Which merit badges may be offered at camp. Note that summer camp is not the best place for some merit badges, such as the citizenship merit badges,which can be earned at home under the direction of an experienced merit badge counselor.

3. Recommendations on reasonable instructor-to-Scout ratios for classes or activities related to advancement.

4. A process by which the council advancement committee will approve camp merit badge counselors. Note that camp leaders should recognize that it may be unlikely for members of the camp staff to have the expertise or maturity to instruct a wide range of merit badge subjects.

5. How to handle the training of merit badge counselors and camp staff to help ensure Scouts meet requirements as written—no more, no less.

6. How to develop lesson plans and guidelines for the instruction of merit badges and other advancement opportunities that make the best use of the time available and assure campers get credit only for requirements they actually and personally fulfill.

7. A process for accepting work completed before camp begins, and for issuing partials for merit badges that take more time to complete than is available at camp.

8. Communication plans to build awareness of camp practices, such as those related to scheduling,prerequisites, Scoutmaster approvals, paperwork, etc.

9. Procedures for approving requirements for Tenderfoot,Second Class, and First Class ranks. It is appropriate for camps to offer "Trail to First Class" programs, and camp staff members are permitted to sign off related requirements; however, they should offer unit leaders the opportunity to do so.

10. Record-keeping practices that facilitate accurate reporting to unit leadership of completed requirements and partial merit badges and provide documentation if units need it later.

While Cub Scout outdoor programs such as day camp and resident camp should support advancement, this should not be the focus of the camp activities. Instead, advancement should occur naturally as an end product of the experience. The keys to facilitating this approach lie in implementing the Cub Scouting performance standard of "Do Your Best" and ensuring programs are age appropriate.It is important to understand that skill mastery is not the objective in Cub Scouting, and that boys—even in the same age group and grade—can have very different developmental time tables. Advancement Committee Approves Merit Badge Counselors

Resident camp standards require a letter from the council advancement committee approving merit badge counselors. There are no camp-related exemptions from the qualifications described under "Qualifications of Counselors," Councils are not permitted to change the rules about who qualifies. Staff members under 18 are not to serve as, or be treated as, merit badge counselors; however, those with subject-matter knowledge may assist qualified and approved counselors with instruction. Classes and activities may take place in group settings, but this must be done in accordance with the procedures described in "Group Instruction,",assuring that only Scouts who actually and personally fulfill requirements receive credit.

No council, committee, district, unit, or individual has the authority to add to or subtract from advancement requirements. Statement on Unauthorized Changes to Advancement in Camp Programs

Though stated earlier in this publication, it bears repeating here: No council, committee, district, unit, or individual has the authority to add to or subtract from advancement requirements. There are no camp-related exemptions except those described in "Advancement for Members With Special Needs," Camp counselors and those assisting them, regardless the circumstances, are not permitted to modify requirements. If requirements as written cannot be competed at camp, they must be done elsewhere, before or after the camp experience. The Application for Merit Badge "blue card" (see "About the Application for Merit Badge ("Blue Card"), has space to record and initial what is finished, and age 18 is the only limit to finishing partials.

If unit leadership or others dissatisfied with the quality of advancement instruction at camp become concerned Scouts are being approved for merit badges they have not earned, a report should be filed with the council advancement committee. The form found in the appendix(see "Reporting Merit Badge Counseling Concerns," may be used for this purpose. See also "Once It Is Earned, It's Earned,", and "Limited Recourse for Unearned Merit Badges," Advancement Committee as a Partner in Camp-Related Advancement

Council advancement committees that partner with camp staffs and approach solutions jointly are more likely to see strong programs. Implementing a merit badge program at camp is not a simple task. It is not something to consider from afar and then make rules about. Committees with members who make the trip and lend a hand are more likely to see successful results. An example might be helping the staff meet the camp standards that require training in several areas around advancement. Extended Absence From Scouting

Members who leave the Boy Scouting or Varsity Scouting program are welcome to return if they are eligible and in good standing. They take up where they left off, assuming the last verifiable rank. It may be necessary for them to produce advancement documentation, or to have records updated or transferred from another council. The time away shall not be held against them, and they shall not be made to redo requirements.

Because time spent in positions of responsibility("Positions of Responsibility," or active participation ("Active Participation," need not be continuous, any periods of activity before leaving count toward the next rank. The new unit leader,however, may check with past unit leaders, parents,or others to confirm time spent meets the respective requirements. The use of Internet Advancement as described in section 6 can be a helpful tool to ensure a Scout's records are up to date and easily verifiable. Lone Scouting

Boys who do not have access to traditional Scouting unit scan become Lone Cub Scouts and Lone Boy Scouts. In the following or similar circumstances, they may find this an appropriate option:

1. Home-schooled where parents do not want them in a youth group

2. U.S. citizens living abroad

3. Exchange students away from the United States

4. Disability or communicable illness that prevents meeting attendance

5. Rural communities far from a unit

6. Conflicts with a job, night school, or boarding school

7. Families who frequently travel or live on a boat, etc.

8. Living arrangements with parents indifferent communities

9. Environments where getting to meetings may put the Scout in danger

Lone Scouts is limited to Cub Scouting and Boy Scouting. Varsity Scouting,Venturing, and Sea Scouts do not offer equivalent experiences.

Each Lone Cub Scout or Lone Boy Scout must work with a Lone Scout counselor—preferably his parent, but the counselor might also be a religious leader, teacher,neighbor, or Scouting volunteer. Regardless, even if a parent, he or she must complete Youth Protection training,be at least 21 years of age, registered with the Boy Scouts of America, and meet its adult membership requirements. More details can be found in the Lone Scout Friend and Counselor Guidebook, No. 605978,an essential tool in carrying out this program.

To register as a Lone Cub Scout or Lone Boy Scout,application can be made through the council service center. Lone Scout counselors must register using the standard adult application. Those living abroad may inquire with the Boy Scouts of America International Department at the national office. Lone Scouting is not an alternative for those who just don't like the local units or cannot get along with them.

It is permissible and even beneficial for Lone Scouts to meet from time to time with others in the area, or visit a unit if possible. These meetings can provide additional instruction and counseling to promote further advancement, and also a more public forum for recognizing achievement. Lone Scout Advancement Procedures

Because Lone Scouts are not registered with units, we can exercise some responsible flexibility with advancement.This is not to say anything goes: Lone Scouting is not a place to register a boy simply to facilitate parental approval of advancement. Requirements for ranks, merit badges, or any other advancement-related awards that can be met by one Scout working with his counselor must be fulfilled as written. In some instances, family members,neighbors, or friends can be used in place of a "den" or"troop" to increase the number of requirements that can be met as stated.

Some wording issues are simple and do not require council approval. For example, a Lone Scout may fulfill a position of responsibility by serving in his school, place of worship, in a club, etc. Where it is not possible to meet requirements as written, a Lone Scout counselor may suggest equal or very similar alternative requirements.These must have council advancement committee approval.Dissimilar requirements should be allowed only in extreme circumstances, or when they cannot be met without extreme hazard or hardship. See the Lone Scout Friend and Counselor Guidebook for details. Lone Scouts and Merit Badges

A Lone Scout earns merit badges by working with adult counselors who meet the qualifications as stated under "Qualifications of Counselors," They can be recruited from among teachers, hobbyists, business leaders, members of various clubs, etc. Before they serve, the council or district advancement committee,according to local practices, must approve them. A list of pre approved counselors can be obtained by calling the local council service center. For more information,see "The Merit Badge Program," In instances where the Lone Scout is unable to meet a merit badge requirement as written, the procedure outlined in is to be followed. Eagle Scout Applications for Lone Scouts

When a Lone Scout has completed the Eagle Scout requirements, he works with the district or council advancement committee according to local practices(see "Boards of Review: An Overview for All Ranks," The Eagle Scout Rank Application is reviewed and processed according to topics through These steps include verification at the local council, scheduling and conducting a board of review, and submitting the application to the national Advancement Team.

Since the Lone Scout is not affiliated with a unit, the local council processor must send the application to the national Advancement Team for processing. It cannot be submitted through ScoutNET. Since there is no "unit committee" for a Lone Scout, the unit committee chair signature line on the Eagle Scout application is left blank.No unit committee approval is required for the Eagle Scout service project proposal. The Lone Scout counselor conducts the unit leader conference and signs as the unit leader on the Eagle Scout Rank Application and in the project workbook. Youth From Other Countries

Youth from other countries who temporarily reside in the United States, or have moved here, may register in a BSA unit and participate in advancement. If progress from a foreign Scouting association is to be considered and applied to BSA requirements, then the foreign Scout must meet in person(or over electronic media) with members of the council or district advancement committee, along with at least one adult leader or committee member of the receiving unit.Previous advancement work is reviewed to determine the BSA rank—up to, but not including Eagle Scout rank—the youth is qualified to receive. The candidate must present evidence of membership and advancement from the previous association. Once a rank is determined, it is reported through the BSA's Internet Advancement or on an advancement report.

This procedure applies to all ranks except Eagle Scout,which is not considered equivalent to any other association's rank. If it can be established that Life rank has been achieved, then the council or district advancement committee can determine which BSA merit badges maybe awarded based on previous work. This may leave a number of additional badges to earn—required or not—to achieve Eagle. Requirements for active participation,position of responsibility, Scout spirit, the service project,and the unit leader conference must be completed in a BSA unit. This procedure also applies to members of the BSA who, while living abroad, have earned advancement in another Scouting association. Religious Principles

From time to time, issues related to advancement call for an understanding of the position of the Boy Scouts of America on religious principles. In the appendix(section 11), see the Declaration of Religious Principle,from article IX in the Charter and Bylaws of the BSA.The following interpretative statement may help to clarify this position:

The Boy Scouts of America does not define what constitutes belief in God or practice of religion. Neither does the BSA require membership in a religious organization or association for membership in the movement. If a Scout does not belong to a religious organization or association,then his parent(s) or guardian(s) will be considered responsible for his religious training. All that is required is the acknowledgment of belief in God as stated in the Declaration of Religious Principle and the Scout Oath,and the ability to be reverent as stated in the Scout Law. Bestowing Posthumous Awards

If, prior to death, a youth member in any BSA program has met the requirements for a rank or award, including age and service, he or she may receive it posthumously.If a required board of review has not been conducted,it is held according to the methods outlined in "Boards of Review: An Overview for All Ranks," It is appropriate to invite parents or guardians and friends to discuss the efforts made toward the rank.

For the Eagle Scout rank, the application is verified at the council service center, but it must be sent to the national Advancement Team for processing. A cover letter from the Scout executive or designee must indicate it as posthumous. This triggers changes to the congratulatory letter returned with the pocket card and certificate.Note that the same procedures regarding timing of an Eagle Scout board of review apply in posthumous cases. See "Eagle Scout Board of Review Beyond the 18th Birthday," Spirit of the Eagle Award

The Boy Scouts of America has created the Spirit of the Eagle Award as an honorary posthumous recognition for registered youth members who have lost their lives through illness or accident. It is offered by the National Court of Honor as a final salute and tribute in celebration of the recipient's life, and publicly recognizes his or her contributions to the mission of Scouting.

An application can be found at http://www.scouting.org/scoutsource/Awards_Central/SpiritoftheEagle.aspx. A unit committee must complete and submit it to the local council within six months of the member's death. After acceptance there, it is forwarded to the National Youth Development Team for review and approval.