Tools Tip: What’s Up at Roundtable?

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Commissioner Tools enables the collection of actionable information. Previous articles have focused on how that can be done by unit commissioners developing a Unit Service Plan. The same capability exists for roundtable commissioners.

Roundtable “contacts” can be created for future dates. It’s also possible to customize roundtable contacts so that they apply to specific or multiple programs. For example, a single contact might apply specifically to a Cub Scouting roundtable, or it might apply to a roundtable that will also serve Boy Scout, Varsity Scout, Venturing, and/or Sea Scout leaders.

If roundtable contacts are created for future dates, it’s then possible for roundtable leaders to publish the agenda and other valuable information in free-format fields for the Meeting Notes and Comments and Needs sections. Because roundtable contacts can be viewed by all commissioners in the district, others can see in advance what topics will be covered and can use that information to promote attendance by leaders of the units they serve.

Once a roundtable has been held, roundtable staff can record attendance. Commissioner Tools provides the option of simply entering the total number of unit leaders, commissioners, district committee members, and guests present, or entering the number of leaders from each unit. If the latter option is used, the contact will display the percentage of units in the district represented at the roundtable. The roundtable function even provides the flexibility to account for leaders representing multiple units if the roundtable staff elects to collect that level of detail. Remember, after you “complete” the roundtable contact, you have an additional 60 days to make any edits should they be needed. This feature is especially helpful for districts that conduct multiple roundtable sessions each month.

Finally, a roundtable contact also enables commissioners to provide feedback. Free-format Roundtable Comments fields can be used to evaluate program content and offer suggestions for future programs. Using this capability, commissioners are able to share input received from unit leaders to help develop roundtables that are more responsive to their needs.

Actionable information: It’s a key characteristic of Commissioner Tools and one that enables commissioners to be more effective and efficient in serving units.