Roundtable Changes

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Daniel B. Maxfield
National Commissioner Service Roundtable Chair
dmaxfil@yahoo.com
At the October meeting of the National Commissioner Cabinet, three items relating to roundtables were approved. They are now recommended as standard operating practice and are explained below.

1. Assistant Council Commissioner–Roundtable: This person reports to the council commissioner and conducts an annual councilwide roundtable planning meeting followed by a midyear review. This process will bring some standardization to district roundtable in terms of material content by promoting the use of national roundtable guides, which should help keep meetings interesting and focused on assisting units. It is recommended that this person visit the district roundtable from time to time to review content and attendance.

This person reports to the council commissioner and conducts an annual councilwide roundtable planning meeting followed by a midyear review. This process will bring some standardization to district roundtable in terms of material content by promoting the use of national roundtable guides, which should help keep meetings interesting and focused on assisting units. It is recommended that this person visit the district roundtable from time to time to review content and attendance.

2. Assistant District Commissioner–Roundtable: This person reports to the district commissioner and works with the district structure but needs to be responsive to and work in cooperation with the ACC roundtable to see that the annual planning and midyear review programs are well attended by the district program-specific roundtable commissioners. In addition, this is a perfect position from which to see that national roundtable guide materials are being used so that proper program materials are being given to units. This person could also be the moderator for roundtables held at the same time and place for all program levels within a district. This gives a dynamic to the meeting with broader social opportunities and sheer numbers, both of which can provide energy to an event. The assistant district commissioner should visit program-specific roundtable groups on at least a quarterly basis to evaluate content and attendance and report such to the district commissioner at commissioner meetings.

This person reports to the district commissioner and works with the district structure but needs to be responsive to and work in cooperation with the ACC roundtable to see that the annual planning and midyear review programs are well attended by the district program-specific roundtable commissioners. In addition, this is a perfect position from which to see that national roundtable guide materials are being used so that proper program materials are being given to units. This person could also be the moderator for roundtables held at the same time and place for all program levels within a district. This gives a dynamic to the meeting with broader social opportunities and sheer numbers, both of which can provide energy to an event. The assistant district commissioner should visit program-specific roundtable groups on at least a quarterly basis to evaluate content and attendance and report such to the district commissioner at commissioner meetings.

In large councils, there may be a need for more than one ACC roundtable in order to adequately cover a huge number of districts or a large territory. In small councils, one may be fine or perhaps may not be needed at all. Or in these smaller councils, perhaps an ACC roundtable is needed but the ADC roundtable isn’t. One or the other seems necessary to give better oversight to the roundtable program because lack of oversight appeared to be one of the factors contributing to poor performance. These two positions will also promote the use of technologies to most effectively reach units that do not or cannot attend normal roundtable meetings. The positions of assistant council commissioner and assistant district commissioner currently exist in some councils, but this specific assignment pertaining to roundtable responsibilities has not previously been formalized. Thus, specific job descriptions have been developed and are posted on the Roundtable Support section of the national commissioner web page. No new patch will be created.

3. Assistant Roundtable Commissioners: Program-specific roundtable commissioners for Cub Scouts, Boy Scouts, Varsity Scouts, and Venturing crews are responsible for the development and delivery of their monthly meeting agenda and program items. All others who assist these individuals are deemed assistant roundtable commissioners. That negates the need for a staff position. Most importantly, it allows the assistants to pursue the normal roundtable training and awards structure. Each program-specific roundtable commissioner would be able to have as many assistants as needed; i.e., Cub Scouts may need several to facilitate their program breakouts while others may not need as many. Thus, each could have as many as they deem appropriate based on district size, attendance numbers, and breakout groups formed. The current staff patch will be redesigned to reflect this change.

Program-specific roundtable commissioners for Cub Scouts, Boy Scouts, Varsity Scouts, and Venturing crews are responsible for the development and delivery of their monthly meeting agenda and program items. All others who assist these individuals are deemed assistant roundtable commissioners. That negates the need for a staff position. Most importantly, it allows the assistants to pursue the normal roundtable training and awards structure. Each program-specific roundtable commissioner would be able to have as many assistants as needed; i.e., Cub Scouts may need several to facilitate their program breakouts while others may not need as many. Thus, each could have as many as they deem appropriate based on district size, attendance numbers, and breakout groups formed. The current staff patch will be redesigned to reflect this change.