Preparing for Philmont

Your Letter of Agreement

You are responsible for reading and understanding the contents of your Letter of Agreement before signing it. Your signature indicates your approval of all conditions. If for any reason you cannot, or do not, expect to accept all terms contained in the letter, including the specified beginning and ending dates, and those terms in the staff guidebook, please call or write the Philmont representative whose signature appears on your letter before your arrival at Philmont.

Staff are reminded that the Letter of Agreement states that Philmont management may transfer an employee to another assignment at any time if it is felt he or she is better suited to that position or that a change would better serve the participants or Philmont.

BSA Membership

When you arrive, you must be prepared to show your current registration card. If you are not now registered, register and become involved in a local unit, or use the BSA registration form included in your staff kit and send it and the appropriate fee to Philmont with your Letter of Agreement.

Your Job Description and Objectives

Carefully read the job description enclosed with your Letter of Agreement. Prior to coming to Philmont, give some thought to how you will accomplish each task or principal responsibility.

If there is training or research that you can accomplish before your arrival (to help fulfill or better prepare you for your job), you are encouraged to do so.

Certifications

Are you certified as an instructor in rifle? First aid? CPR? EMT? If so, please bring your card to verify your qualifications, as well as any other certification you hold. All staff should try to obtain CPR and first aid certifications before arriving at Philmont.

Arrival Plans Card

Philmont provides daily scheduled transportation from Raton ($10) or Cimarron. Use the Arrival Plans Card to advise us of your needs. If you arrive at any other time, you must wait until the next scheduled transportation. It may be necessary for you to stay overnight in Raton, where several motels are available. Information on shuttle services from Denver, CO; Colorado Springs, CO; and Albequerque, NM is provided in your employment packet.

Health and Medical Record

You are required to submit a Philmont Health and Medical Record, completed and signed by a physician within the previous 12 months.

I-9 Documentation

Part 1 must be completed and submitted with your contract. You must satisfy Part 2 on arrival with the required documents (such as driver's license and Social Security card or passport). Staff emmbers not satisfying I-9 documentation will be required to complete a volunteer staff agreement and work without pay or leave the property uintil the I-9 is complete.

Employee Withholding Certificate

Fill out the W-4 form and mail it to Philmont so there is no delay in getting you on the payroll.