2015 World Scout Jamboree FAQs
Q. What are the dates and location of the 23rd World Jamboree?
A. The jamboree will be held in Kirara-hama, Yamaguchi, Japan, July 28 to Aug. 8, 2015.
Q. Will the BSA send only one contingent to the 2015 World Jamboree?
A. A contingent is the entire group BSA sends to this event, and each troop and crew will be part of that contingent. Right now, we are planning on sending approximately 1,600 people as part of BSA’s world jamboree contingent.
Q. Will my Scout's world jamboree leader be from his troop?
A. World jamboree units are formed by region, not council. Therefore, the youth and leaders that make up a jamboree unit will most likely be from various councils in your region. We will not know who the specific leaders are just yet, but your Scout's leaders will also be from various councils in your region.
Q. How can a Venturer participate in the 2015 World Jamboree?
A. The Scout Association of Japan has set the ages for the 2015 World Jamboree at age 14 but not yet 18. Venturers ages 18 to 20 can attend as part of the International Service Team or as third assistant leaders.
Q. Can Explorers participate in the world jamboree?
A. The World Organization of the Scout Movement requires that only members of recognized national Scout organizations be allowed to participate in world events. As Explorers are not members of the Boy Scouts of America, they will be unable to participate at the 2015 World Scout Jamboree.
Q. If my husband is a leader, could my 12-year-old son “tag along”?
A. No, your son will not be old enough to attend. The age for youth to attend the world jamboree is 14–17 years old. These ages are set by the host country, and there will be no exceptions.
Q. My daughter is not currently registered with the Boy Scouts of America but would like to attend the 2015 World Scout Jamboree.
A. If you are not an actively registered member of the Boy Scouts of America and want to attend the 2015 World Scout Jamboree, you must be registered as a member of the BSA in 2015. In such cases, please contact the world Scout jamboree registration team at email@example.com.
Q. When do we receive our WSJ patches?
A. The first WSJ patch will be sent to those who have made their deposit and have been Nationally approved. These will be sent out at regular intervals. The remaining five WSJ patches will be sent with your duffel bag, day pack, and neckerchiefs in 2015.
Q. Are we going to receive unit numerals?
A. Yes, two sets will be sent to each participant and adult leader.
Q. Are we going to receive nameplates?
A. Yes, each member of the BSA contingent will receive a nameplate.
Q. Are we going to receive council shoulder patches?
A. No. They will not be provided. Units can produce council shoulder patches (CSP) at their own expense if the CSP has the council name on it. Designs require regional and licensing approval to ensure adherence to BSA policies and must be produced by either the BSA's Supply Group or an official BSA licensee. If any element of Japan's World Scouting Jamboree logo (words, logo, and derivatives) are used in your design, you will need to adhere to the guidelines posted in this 23rd World Scout Jamboree Design Guidelines PDF.
These types of requests are "non-commercial" in nature, and therefore do not require a third-party letter of approval to use the World Scouting Jamboree (WSJ) mark (words, logo, or derivatives) in this context as such items are considered as promoting the jamboree for those custom products being produced by the Supply Group or an official BSA licensee. To view a full listing of authorized BSA licensees to help service your custom product needs, visit www.scouting.org/licensing.
For all other types of inquiries to use the WSJ mark, please refer back to the 23rd World Scout Jamboree Guidelines. If the World Crest logo is used in your design, you will need to apply for a commercial license from WOSM if the patches are sold. If they are not sold and the World Crest logo is used, you will simply need to apply for a non-commercial license from WOSM. Click here for more information.
Q. Will BSA be participating in the Home Hospitality Program offered by Japan?
A. No, we will not.
International Service Team (Staff)
Q. What is the International Service Team?
A. The International Service Team (IST) is made up of volunteers who serve on staff for the world jamboree host country. IST positions are similar to those offered at BSA’s national jamborees. Applicants wishing to apply for an IST position must register at www.scouting.org/worldjamboree. Once approved by their local council and region, their applications will be provided to the Scout Association of Japan for consideration.
Q. What is the jamboree fee for the International Service Team?
A. The jamboree fee for the International Service Team is $2,000. It does not include transportation to and from Japan.
Q. When do IST staff members have to arrive and depart?
A. IST members will need to be at the jamboree site from July 25 through Aug. 9, 2015.
Q. Where must IST staff arrive for the jamboree?
A. The two airports and one train station mentioned below will serve as the entry points of the 23rd World Scout Jamboree. Kansai International Airport is no longer an entry point. For assistance with transportation, hotels, and tours before and/or after the jamboree dates, please visit the Travel Information page of our website and click on the link for the travel company, JTB. IST can choose to utilize JTB's website or make arrangements on their own.
- Fukuoka Airport is a two-hour drive from the jamboree site and has direct flights to Amsterdam, Incheon (Seoul), Hong Kong, Manila, Bangkok, Taipei, Singapore, and 12 other Asian cities.
- Yamaguchi Ube Airport is a 30-minute drive from the jamboree site and has nine flights to and from Tokyo daily.
- Shin-Yamaguchi Station (Japan Railways) is about 4.5 hours from Tokyo and two hours from Osaka by Shinkansen (bullet train).
Q. What types of roles can the International Service Team be expected to fill during the jamboree?
A. IST members will be asked to help in a variety of areas, including program, activities, exhibits, food service, health and safety, media, and other services. Please review the IST Opportunities Catalog found in the Resources section of our website. Upon arrival at the jamboree site, IST members will receive IST training. Following the general training, including site orientation, provided by the Human Resources Department, IST members will receive job-specific training provided by the team to which they are allocated.
Q. What will my IST job be in Japan?
A. Most likely, you will not find out what your IST job will be until you arrive in Japan.
Q. How do IST members apply?
A. IST members apply the same way as the youth and unit leaders. Please click the "Register Now" button on the home page of the website, www.scouting.org/worldjamboree.
Q. Can IST staff join the tour with their youth?
A. No. The IST cannot join the tour as IST must arrive at least two days prior to contingent arrival and leave one day after the contingent departure.
Q. What is covered by the jamboree fee of $5,750* for troops and crews?
A. The jamboree fee for youth and leaders includes round-trip airfare from a commercial airport near the participant’s home; the registration fee paid to the Scout Association of Japan; a two-to-three-day tour of Japan; lodging; ground transportation; meals; troop equipment, including tents and cots; items provided to each participant including a duffle bag, day pack, neckerchiefs, and contingent patches; shipping of equipment to Japan; insurance; and other costs. The contingent jamboree fee does not cover additional ticket costs due to early or late departure from the jamboree site in case of medical or family emergencies and/or problems based on our Code of Conduct.
* This fee pertains to only BSA members within the United States of America and its territories.
Q: Can I wait to make my first payment until I am nationally approved?
A: Each application must receive local council, region, and National Council approval, so it can take several weeks before an application will be nationally approved. You may make your payments according to the payment schedule or choose to withhold payments until National Council approval is received. Please keep in mind that, once you are nationally approved, you will be expected to catch up on all payments according to the payment schedule.
Q: Will I be canceled for not making a payment on time?
A: All applicants will receive payment reminder emails as payments become due. Although applicants will not be canceled from missing one payment, we do ask that notification be made to firstname.lastname@example.org when major delays in adherence to the payment schedule are expected.
Q. Is the $250 deposit refundable if I am not accepted?
A. Yes, all payments made to your account are refunded in the event you are not selected. If you choose to cancel your application, please refer to the Refund Policy section posted under the Registration & Fees page on our website, www.scouting.org/worldjamboree.
Q. How do I make payments?
A. All payments are made through the jamboree online application via a credit card, debit card, or gift card with a credit card logo.
Q. The website says "round-trip airfare from a commercial airport near the participant's home." What does this mean?
A. The price for troop and crew registration includes airfare from the nearest commercial airport to their home to the gateway city, if necessary.
Q. Are there scholarships available?
A. Yes, scholarships have been awarded. We are no longer accepting scholarship applications.
Q. Is a medical form required?
A. Every member of the BSA contingent will be required to get a complete examination by a licensed medical practitioner any time between Aug. 12, 2014, and May 1, 2015. Parts A, B, and C of the Annual Health and Medical Record are required. Please visit www.scouting.org/HealthandSafety/ahmr and click the download button within the "Are You Going to Camp?" section and fill out all parts completely. Once your medical form has been completed, make three copies of it.
- For youth and unit leaders, one copy will need to be mailed to Dr. Kent Thorne, 2466 Briarcreek Circle, Salt Lake City, Utah, 84117, for pre-travel review and approval by the jamboree committee. The second must be turned in and reviewed by a unit leader. This copy may not be returned at the end of the jamboree. All leaders and participants should have a copy with them as well.
- For IST and CMT, one copy will need to be mailed to Dr. Kent Thorne, 2466 Briarcreek Circle, Salt Lake City, Utah, 84117, for pre-travel review and approval by the jamboree committee. The second must be turned in at the contingent headquarters when you arrive at the jamboree. This copy may not be returned at the end of the jamboree. IST/CMT should have a copy with them as well.
- All forms need to be turned into Dr. Thorne and the unit leaders before May 15, 2015, to insure proper review.
Q. What arrangements have been made to handle participant medications that need refrigeration?
A. If participants have a medicine that they use regularly, such as insulin, they can bring it to the jamboree and store it in the refrigerators at the jamboree hospital. They should be prepared to bring an ample supply of the medication, as the cost of purchasing it in Japan may be quite high.
Q. Will the contingent be covered by insurance?
A. The contingent, as well as IST, will have accident and sickness travel insurance. The contingent's coverage will include the time that they depart from their homes, touring, time spent at the jamboree, and traveling back to their homes. IST coverage is only valid during their time at the jamboree.
Q. What is the deadline to register?
A. The deadline to submit an application for the 2015 World Scout Jamboree is March 31, 2015.
Q. How long does it take to get nationally approved?
A. Each registration, whether for youth, IST or a unit leader, will be reviewed by the councils and the regions prior to National Council approval. Depending on the schedules of the council and region, leadership will determine the length of time the approval process will take.
Q. What if I am having trouble accessing the registration system?
A. Google Chrome and Mozilla Firefox work best with the registration system. Also, clearing your cache and ensuring your browser allows pop-ups from the registration system should help, too.
Q. What if I did not receive an email with my application link?
A. Unfortunately, Comcast does not accept emails from our registration system. Please click the "Register Now" button on the home page of the website, www.scouting.org/worldjamboree, click the "Continue to Online Registration" button, and choose the "Locate My 2015 World Scout Jamboree Registration" option to locate your application and change your email address to a non-Comcast email address so you can receive emails. If you do not have a Comcast email, please check your spam and/or junk folders for your world jamboree email.
Q. Does the system take other methods of payment?
A. The registration system is designed to take only credit or debit cards. If you choose to not use either, then we recommend that you purchase a gift card that has a credit card logo and make your payments with the gift card.
Q. How can I contact my region leadership?
A. The region leadership names and email addresses are listed on the Registration and Fees page.
Q. We are a bit worried about going to Japan following the earthquake and nuclear incident in March 2011. Is it OK to attend or visit the jamboree in this location?
A. The 2011 earthquake, tsunami, and nuclear incident were a cause of significant concern. Since that time, numerous inspections have been carried out by the Japanese government and other foreign governments and international organizations. All parties have concluded that the country is safe, save for a small area around the Fukushima No. 1 power plant.
The jamboree site is located in Yamaguchi Prefecture, approximately 750 miles away from Fukushima. Yamaguchi is also considered a low-risk area for seismic events such as earthquakes and tsunamis. The risk posed to the jamboree by any natural disaster has been carefully considered as part of Japan's ongoing risk management procedures.
World Scout Committee members have visited the jamboree campsite and are satisfied that it is a safe location.
Q. The website says leaders are required to take Safe From Harm training online. Where online is it located?
A. International Scouting's Safe from Harm (SfH) youth protection training can be found here. Create an account and start the online training course. The training consists of nine modules; each module covers a specific topic. The training will take 90 minutes to complete all nine modules and the final test. Upon completing, you will receive a certificate, which certifies that you have completed the SfH training. A printed copy of the certificate must be presented to receive credentials at the jamboree.
Q. Can youth and their leaders travel from the United States to Japan on their own?
A. Members of the BSA contingent living in the U.S. must travel with their contingent to and from the U.S., while touring, and during the jamboree unless other arrangements are approved by the International Department of the Boy Scouts of America.
Q. What cities will be designated as “gateway cities”?
A. At this time, gateway cities have not been determined. Exact locations will be selected based on the availability of flights to Japan that can accommodate groups of 40 people (36 youth/4 adults).
Q. What will the tour include?
A. Exact details have not been finalized at this time. However, the tours will include a mix of Japanese culture and youth-oriented activities.
Q. I have family in Japan, we will be vacationing in Japan, or I live overseas. Do I have to go on the tour?
A. BSA members registered in councils outside the United States will be permitted to meet their jamboree unit at the jamboree site. If you have a family home in Japan or will be vacationing in Japan, we will request supporting documentation in order for you to join an overseas jamboree unit at the jamboree site. For all these exceptions, we will require a release form that will be distributed at a later date. If you fit these exceptions, please contact us at email@example.com.
Q. Will I be able to use my airline points for my son’s travel to Japan?
A. The use of airline points will not be possible. Because we are contracting with the airlines for blocks of 40 seats and not individual tickets, we must pay for each seat regardless of whether it is filled.
Q. Can my Scout travel to the world jamboree with his jamboree unit, but be allowed to leave with his family at the end of the jamboree?
A. Yes. Release forms will be created for parents who wish to pick up their Scouts after the jamboree, but there will be no change in the returning ticket, nor will there be a discount for the missed flight. Additionally, there will be pre- and post-jamboree tours, based on the region, so there is a possibility that your son will miss the tour and this will not be discounted from the jamboree fee either.
Q. When does the BSA contingent depart from and return to the United States?
A. Participants from the Northeast and Western regions will depart the U.S. on July 24, arrive in Narita, Japan, on July 25, tour Tokyo on July 26-27, be transported to the world jamboree on July 28, depart the world jamboree on Aug. 8, and depart Narita and arrive back in the U.S. on Aug. 9. Meanwhile, participants from the Central and Southern regions will depart the U.S. on July 26, arrive in Narita, Japan, on July 27, be transported to the world jamboree on July 28, depart the world jamboree on Aug. 8, tour Tokyo on Aug. 9-10, and depart Narita and arrive in the U.S. on Aug. 11.
Q. Will leaders and Scouts be allowed to attend the jamboree without touring?
A. This will only be possible if they live outside the United States. Participants living in the U.S. must travel with their contingent to and from the U.S., while touring, and during the jamboree unless other arrangements are approved by the International Department of the Boy Scouts of America.
Q. How can I attend the world Scout jamboree as a visitor?
A. The 23rd World Scout Jamboree is open for day visitors to come and experience the spirit of Scouting on seven fantastic days from 09:00 to 17:00:
- Thursday 30 July 2015
- Friday 31 July 2015
- Saturday 1 August 2015
- Monday 3 August 2015
- Tuesday 4 August 2015
- Wednesday 5 August 2015
- Thursday 6 August 2015
- JPY 2,000 for adults (14 years old and above)
- JPY 1,000 for children (7-13 years old)
- Children under age 7 are admitted free of charge.
Ticket sales will become available at the Scout Association of Japan's jamboree website in February 2015.
Have questions? Email us at firstname.lastname@example.org or call 972-580-2489. Please provide your name, phone number, email address, record locator number from your world jamboree application, and the issue you are asking about. We will respond via email as soon as possible.