Trek Budget Worksheet
While the fees for Philmont programs are very reasonable, there are many other factors to consider, such as training and promotion, travelling to Philmont, side trips and tours, and other costs that may be incurred. This worksheet should be helpful in planning for these expenses.
You will need Acrobat Reader to view and print the worksheet. This free software may be downloaded from Adobe
The budget worksheet will help you account for the following expenses:
The Philmont fee covers meals, tents, cooking gear, program resources, camper's insurance, leader's kits, medical care, chaplain service, use of horses and burros, Philmont patch, etc.
Include all costs to transport the crew to and from Philmont. Be sure to check insurance coverage on packs and gear in transit. In addition to transporting the crew, be sure to budget for materials that will be shipped to Philmont.
MEALS AND LODGING
Be sure to budget for all meals and lodging en route to Philmont. (The cost of meals and lodging at Philmont is covered by the Philmont Fee, above.) Include gratuities and occasional "treats" along the way. Note: Using facilities at military bases or council facilities may help reduce this expense. Contact Air Force and Army liaison officers and local council offices for additional information.
Weekend training events in preparation for your Philmont expedition may entail additional expenses for meals and other incidental costs.
Include costs for promoting the expedition, including production of brochures and other materials, postage, meeting expenses, and novelty items such as hats or T-shirts.
Philmont expeditions may require your crew to purchase or rent equipment/supplies. In particular, crews are required to bring backpacking stoves.
SIDE TRIPS AND TOURS
Crews may wish to participate in side trips and tours of attractions en route to Philmont.
Important: Provide an allowance for unexpected expenditures that may be incurred during the trip, such as emergency transportation and roadside repairs. This fund can be carried forward to the following year if unused.
Your local council service center may be able to provide financial assistance for your Philmont excursion.